The Arizona Attorney General's Office Child and Family Protection Division/Protective Services Section is seeking an Administrative Assistant I. Under general supervision this position will provide administrative support to the Legal Counsel and Legal Support Staff. The position will coordinate with the Unit Office Administrator to Increase the efficiencies of the administrative functions within the unit. The positions will perform a variety of administrative tasks such as operational planning, report preparation, problem resolution and will also have frequent contact with client, court and other legal entities in requesting confidential legal documents. The position will have access to and review confidential and privileged information involving child support, child custody, and/or CPS case details; using this information to plan, coordinate, analyze and prioritize work product. The position will also perform generalized administrative work with special emphasis on preparing, verifying, analyzing and gathering information to prepare reports, coordinate schedules and coordinate administrative matters between sections.
Regular Attendance is required in this position.
Research in various databases and websites to obtain and validate status of case and obtain information pertaining to the case litigation; responsible for appropriate scanning and dissemination of information to attorneys and data entry into case management system. Appropriately maintains and dockets all calendar events, deadlines and case activities with in the case management system to ensure accurate reflection of case activity and status. Interaction with the client agency, Attorney General Employees, private counsel, courts and the general public. Preparing and organizing litigation case files in accordance with established procedures. Preparation of standard reports and correspondence related to case activity and assignments. Other duties as assigned as related to the position.
• Knowledge of computers, Microsoft Office Software and the ability to generate database/spreadsheets and word processing documents as required.
• Perform detailed work with a high degree of accuracy within stringent deadlines
• Prioritize effectively
• Demonstrate clear communication orally and in writing
• Ability to work with interruptions and adapt to changing priorities
• Ability to work as part of a team
• Ability to perform detailed work with a high degree if accuracy and exercise good judgment in safeguarding sensitive and confidential information
• Ability to learn basic legal terminology
• Ability to work independently
• Ability to analyze and resolve average difficulty problems
• Ability to plan, analyze and coordinate a variety of activities and establish appropriate priorities
• Ability to compile data and incorporation of data into a written report
• Must be able to handle a high volume of work and stressful situations.
Two years responsible experience in a position requiring skill in oral and written communication, initiative, judgment and independence on the performance of duties; or an Associates of Arts degree from an accredited college or university and one year of the required experience; or a bachelor's degree from and accredited college or university.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at firstname.lastname@example.org.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.