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ADMINISTRATIVE ASSISTANT 2

  • 512438
  • PHOENIX
  • DEPT OF CHILD SAFETY
  • Full-time

DEPARTMENT OF CHILD SAFETY

The Arizona Department of Child Safety (DCS) is a social and human services agency whose mission is to successfully engage children and families to ensure safety, strengthen families, and achieve permanency. DCS has field office locations located throughout the state of Arizona, with its central office located in Downtown Phoenix. DCS employs over 2,800 employees who share the common vision of ensuring children thrive in family environments free from abuse and neglect.

ADMINISTRATIVE ASSISTANT 2

OFFICE OF PREVENTION

Job Location:

3003 N CENTRAL AVE
PHOENIX, AZ 85012  

Posting Details:

Salary: $15.015 per hour 

Grade: 15

Closing Date: Open Until Filled

Job Summary:

The DCS Office of Prevention is looking for someone who has great communication skills, is organized, and works well in a team setting to serve as the Administrative Assistant II.  The Admin Assistant II is responsible for a variety of essential tasks that support efficiency within the Office of Prevention. The primary functions include monitoring and responding to emails, acting as building liaison, and preparing correspondence and reports.

Job Duties:
  • Serves as the building liaison, maintains inventory and special orders. Orders supplies, kitchen/lunchroom, store room, copy machines and equipment repairs. Completes all landports.
  • Assists in processing reimbursements for Parent Advisory Collaborative and Young Parent University.
  • Manages outside stakeholder data to ensure accuracy of data.
Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Office professional principles and practices
- Microsoft Office Word, Excel, Power Point and Outlook
- Proper English usage
- DCS policies and procedures
- Computer applications

Skills in:
- Writing professional correspondence
- Gathering data and generating statistical reports
- Organization
- Verbal and written communication

Ability to:
- Plan, coordinate, analyze and establish priorities
- Multi-task
- Maintain confidentiality
- Coordinate meetings
- Problem solve
- Drive
- Supervise, if necessary

Selective Preference(s):

The ideal candidate has experience working in a professional office setting as an administrative assistant.

Pre-Employment Requirements:

In-state travel may be required. Requires possession of and ability to retain a current, valid state-issued driver license appropriate to the assignment. Employees who drive on state business are subject to driver license record check, must maintain acceptable driving record and must complete any required driver training (see Arizona Administrative Code R2-10-207.12). Employees may be required to use their own transportation as well as maintain valid motor vehicle insurance and current Arizona vehicle registration. Mileage may be reimbursed, if applicable.

The ability to secure and maintain clearance from the DCS Central Registry.

Benefits:

As an employee of the Department of Child Safety you will be entitled to a comprehensive benefits package that can become effective as soon as two weeks after starting!

Benefits include:
- Paid sick leave.
- Paid vacation that includes ten (10) holidays per year.
- Competitive health and dental insurance plans.
- Life insurance and long-term disability insurance.

We also offer optional employee benefits that include:
- Vision coverage.
- Short-term disability insurance.
- Deferred compensation plans.
- Supplemental life insurance.
- Employee wellness plans

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-2903.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.