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ADMV ASST I

  • 501231
  • YUMA
  • HISTORICAL SOCIETY
  • Part-time
  • Closing date: Sep 29 2021 at 23:55 MST

HISTORICAL SOCIETY

The Arizona Historical Society is a nonprofit organization and state agency established in 1864. AHS connects people through the power of Arizona’s history. AHS collects, preserves, and tells the story of Arizona’s past through museum exhibitions, libraries and archives, historic sites, educational programs, and the Journal of Arizona History. AHS seeks to be the driving force strengthening Arizona’s communities by promoting history through leadership, partnership, and scholarship.


Flagstaff, Phoenix/Tempe, Tucson, Yuma

Guest Experience Specialist

Job Location:

Address: 240 S Madison 

Yuma, AZ 85364

Posting Details:

Salary: 15.00 

Grade: 13

Closing Date: OTF

Job Summary:

This position is responsible for the day to day operation of the museum, managing the front desk admissions. The position will manage the museum purchasing, daily accounting, and gift shop operations under the direction of a supervisor. They are responsible for generating purchase orders, financial reporting, obtaining competitive bids and administering contracts. Strong customer service skills are required. This position will interact with the public on a daily basis.

Job Duties:
  • Greet and take admissions from museum visitors, provide information and direction.
  • Answer phones.
  • Oversee gift ship, identify new merchandise for resale, prepare purchase requisitions, order, receive and track inventory,
  • Stock shelves and arrange merchandise.
  • Work with other AHS Museums to coordinate common merchandise for on line sales.
  • Prepare daily/weekly/monthly sales reports and cash reconciliation and submit to appropriate staff.
  • Assist staff as directed with projects; such as printing an mailing promotional materials, preparing and posting meeting agendas and ordering supplies and equipment.
Knowledge, Skills & Abilities (KSAs):

Knowledge of:

  • Basic clerical functions, use of phones, computers and printing/copier equipment.
  • Office and telephone protocols and customer service.
  • Cash receipts, tracking, deposits and reporting.

Skill in:

  • Google and Word based office products. Proficient with Google Mail.
  • Communication; written and oral.
  • Bookkeeping to include detailed breakdown of sales and accounting.
  • Retail with inventory maintenance.

Ability to:

  • Greet museum visitors in a friendly professional manner.
  • Handle difficult customers.
  • Think independently to identify opportunities for improved effectiveness and efficiency
  • Accurately calculate and process cash/credit card transactions.
  • Learn point of sale computer system.
  • Multi-task.
Selective Preference(s):
  • Must be able to obtain State Liquor License
  • Must be able to obtain State of Arizona Driver's License
Benefits:
  • The State of Arizona offers a comprehensive benefits package to include:
  • Sick leave
  • Vacation with 10 paid holidays per year
  • Health and dental insurance
  • Retirement plan
  • Life insurance and long-term disability insurance
  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

If you have any questions, please feel free to contact Melba Davis at mdavis@azhs.gov or
520-617-1161 for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.