The Arizona Attorney General’s Office State Government Division/Transportation Section is seeking an Administrative Secretary I.
This position is part time and reports to the Office Administrator. This position is responsible for the following tasks: processing incoming and outgoing mail, which includes maintaining a daily mail log; maintaining supply and toner inventory; maintaining conference room schedule; maintaining section vehicle, including routine maintenance and upkeep (requires valid driver's license); maintaining copiers and printers; making copies; opening case files; filing; entering attorney time into the timekeeping system; maintaining case lists; closing and archiving case files; and other administrative duties, tasks and projects as assigned.
Knowledge of office equipment and its maintenance;
Knowledge of clerical procedures, word processing, computer programs and filing systems;
Knowledge of proper English usage, spelling, vocabulary and arithmetic.
Knowledge of the attorney/client relationship, including the need for confidentiality and discretion.
Knowledge of State and office procedures, including acquisition of case-related expenses and current travel policies.
Skill in effective oral and written communication;
Skill in organization, time management and attention to detail.
Skill in interpersonal relations necessary for effective teamwork, cooperation and conflict resolutions.
Ability to handle a large volume of work with competing deadlines.
Ability to display courteous and professional behavior.
Minimum one year of general to progressive clerical work experience.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into consideration.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at firstname.lastname@example.org.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.