Our AR Accounting 3 Lead position is responsible for maintaining the receivables in the AFIS financial system by reviewing and approving, if appropriate, all modifications or deletions of accounts receivables. Prepares and transmits the weekly Federal Highway Administration reimbursement request of allowable federal-aid expenditures which total about $650 million per year. This position maintains and reconciles the Local Government Investment Pool (LGIP) escrow accounts associated with Joint Project Agreements (JPA) and prepares internal reports on a monthly basis for management review.
Essential Duties and Responsibilities include but are not limited to:
Prepares and transmits the weekly Federal Highway Administration reimbursement request of allowable federal-aid expenditures.
Maintains the receivables in the AFIS financial system by reviewing and approving, if appropriate, all modifications or deletions of accounts receivables. Provides guidance and support to users of the AFIS financial system with inputting original receivable entries.
Assist the Accounts Receivable Manager with general department-wide accounts receivable oversight to ensure all areas are following generally accepted accounting practices for accounts receivable and collection activities.
Also assists in preparation of all collection and write-off requests for submission to the Attorney General's Office and acts as a liaison for the department with the Bankruptcy and Collections Enforcement (BCE) section at the Attorney General’s Office.
Prepares the monthly receivable report for agency management which consist of all receivables along with aging. The position is also responsible for preparing the monthly (FO) Performance Measures. The position also prepares internal reports on at least a monthly basis for management review and decision making.
Maintains and reconciles the Local Government Investment Pool (LGIP) escrow accounts associated with Joint Project Agreements (JPA). Works with the Treasurer’s Office for drawdown requests, interest statements, and setting up accounts according to the agreements.
Provide assistance as necessary to the Grant Accounting team, as well as reviewing and approving FTA drawdown requests.
Generally Accepted Accounting Principles (GAAP)
Principles, concepts, practices, methods and techniques of government accounting and automated accounting systems
Internal control structures and fiscal management as they apply to Accounts Receiving
Excel, Word and Google Suite Applications
Reference materials such as federal regulations for FHWA grant expenses and reimbursement procedures
AZ Statues, Arizona State Accounting Manual and agency financial policies
FTA reference materials such as federal regulations for grant expenditure and reimbursement procedures
Analyzing, interpreting and communication of financial data
Written and oral communication
Collect, compile, analyze, and interpret financial data
Interpret and understand state and federal laws regarding transportation, contracts, and accounting principles
The ideal candidate for this position will have:
A Bachelor’s degree with a major in accounting from an accredited college or university; OR a Bachelor’s degree in a related field with a minimum of 24 semester hours of accounting courses; OR previous relevant work experience.
The ideal candidate will have considerable understanding of automated financial accounting systems, spreadsheet applications, and other analytical tools.
This position requires possession of a valid Arizona Class D Driver License. Candidates for this position must complete and sign PART 1 of the State of Arizona Application for Employment at the time of interview, which will allow ADOT to obtain the candidate's motor vehicle record (MVR). The most recent 39-month period shown on the MVR will be reviewed in accordance with A.A.C. R2-10-207.11 (H) and (I). The review must show an acceptable driving record prior to any offer of employment being made by ADOT. Employment is contingent upon an acceptable MVR.
The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Mandatory participation in the Arizona State Retirement System (ASRS) is required.
Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-7279. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.