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ASSISTANT DEPUTY DIRECTOR

  • 510446
  • PHOENIX
  • DEPT OF VETERAN SERVICES
  • Full-time

DEPT OF VETERAN SERVICES

For Veterans and those who care for them.

ASSISTANT DEPUTY DIRECTOR

Job Location:

Address: 3839 N 3rd Street, Phoenix Arizona, 85012  

Posting Details:

Salary: $95,000.00 to 110,000.00 (DOE) 

Grade: E3

Closing Date: 

Job Summary:

The ideal candidate will serve as the Assistant Deputy Director for Administration and reports directly to the Arizona Department of Veterans’ Services (ADVS) Deputy Director. As the Assistant Deputy Director for Administration you will be responsible for providing leadership, financial management, and executive oversight of the Procurement work unit, Financial Services work unit, Information Technology work unit and Risk Management/Loss Prevention Coordinator. You will oversee the activities of these work units, and provide training and support to ensure the services they provide are efficient and effective.

Job Duties:
  • Develops and implements meaningful metrics to track the health of the work units under the Administration Division.
  • Facilitates problem solving activities when metrics goals are not being met.
  • Meets quarterly with all work unit Chiefs to discuss strategic planning and submits an annual strategic plan.
  • Directs the activities of the Information Technology (IT) work unit, ensuring ADVS is current with all information technology security measures and that the IT department is meeting the needs of ADVS employees and constituents.
  • Ensures that the IT work unit adheres to the Arizona Strategic Enterprise Technology (ASET) statewide information technology strategy.
  • Directs the activities of the Procurement work unit to ensure compliance with all state and federal laws when conducting business.
  • Reviews and approves for signature: contracts, memorandums of understanding, and other mechanisms used to enter into agreements with vendors, other state agencies and community partners.
  • Directs the activities of the Financial Services work unit to ensure compliance with all legal and constitutional requirements.
  • Ensures adherence to the State of Arizona Accounting Manual (SAAM) and that the Financial Services unit staff utilize SAAM as a learning tool and reference manual to conduct their work.
  • Ensures the annual budget requests are accurate and timely.
  • Ensures the timely draw downs of grant funded programs.
  • Ensures payroll is calculated accurately.
  • Directs the activities of the Risk Management/Loss Prevention Coordinator to ensure work injuries are reported in a timely manner and tracked as needed for OSHA reporting.
  • Ensures monthly reports for injury and workers compensation are complete.
  • Ensures ADVS fleet of vehicles are well maintained and in good working orders.
  • Oversees records management for the agency, including responsibility for the function of the agency's Records Officer to liaise with the State Library and Archives.
  • Represents the agency Director and Deputy Director as assigned at various meetings, events, etc.
  • Advises the Director and Deputy Director on subjects within scope of responsibility.
  • Oversees special projects as assigned by the Director and Deputy Director, and may perform additional duties in the absence of the Deputy Director and/or Director.
Knowledge, Skills & Abilities (KSAs):

Knowledge of:

  • Principles and practices of effective leadership, executive management, and administration
  • ARS Title 38 and other state and federal laws, rules and regulations governing the operations of the Department of Veterans' Services
  • State of Arizona Accounting Manual
  • Business budgeting principles and the State of Arizona budget process
  • ASET statewide strategic plan
  • Laws, rules and policies pertaining to the State procurement process
  • OSHA and workers’ compensation and reporting of serious injury
  • The legislative process, Arizona's political structure, and the agency's role within the structure
  • The principles of strategic planning
  • Process improvement methodologies

Skills in:

  • Effective communication skills, including verbal and written communication and public speaking
  • Effective interpersonal skills
  • Working with others to achieve established goals and objectives
  • Interpreting laws, rules and regulations
  • Developing policies and procedures
  • Directing a variety of programmatic and administrative functions
  • Time management, organization, and planning
  • Strong leadership and supervisory skills
  • Strong attention to detail
  • Developing and implementing strategic plans
  • The use of a personal computer and common business software (e.g. Microsoft Office Suite, Google Suite, etc.)
  • Problem solving and decision making

Ability to:

  • Multi-task and delegate
  • Analyze data, create reports and interpret information
  • Handle a variety of tasks and assignments simultaneously
  • Work effectively under pressure
  • Establish and maintain effective working relationships at all organizational levels
  • Communicate effectively with tact and professionalism
  • Motivate and organize a diverse group of employees in an environment focused on continuous improvement; honoring the skills, knowledge and abilities each member brings to the team
  • Learn, implement and monitor Arizona Management System (AMS) methods, and utilize AMS concepts and tools for problem solving and continuous work/ process improvements and efficiency
  • Travel with occasional overnight or longer stays
Selective Preference(s):

Preferences include:

  • Veteran
  • Certified public accounting experience or experience managing large budgets
  • OSHA certifications
  • IT related degree or certificates
  • Procurement certificate(s) and or procurement experience
  • Organizational management certification or training such as Arizona Management System, LEAN, Six Sigma, etc.
Pre-Employment Requirements:
  • This position requires driving in the course of state business. Requires possession of and ability to retain a current, valid state-issued driver's license.
Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:


• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Referral Incentives available for qualifying positions
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:
  • Positions in this classification participate in the Arizona State Retirement System (ASRS)
  • Please note, enrollment eligibility will become effective after 27 weeks of employment
Contact Us:
  • If you have any questions please feel free to contact Human Resources at recruiting@azdvs.gov and 602.781.7032 for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.