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ASSISTANT DIRECTOR

  • 501248
  • PHOENIX
  • PARKS BOARD
  • Full-time
  • Closing date: Sep 29 2021 at 23:55 MST

PARKS BOARD

Managing and conserving Arizona’s natural, cultural and recreational resources for the benefit of the people both in our parks and through our partners.
To learn more about Arizona State Parks and Trails, visit our web site at azstateparks.com.
Arizona State Parks and Trails protects and preserves 30 State Parks and Natural Areas. The agency also includes the State Trails Program, outdoor-related Grants Program, the State Historic Preservation Office, as well as the Off-Highway Vehicle Program, and more. Arizona State Parks and Trails provides over 1,400 camping and RV sites throughout the parks and manages 8 of the top 25 most visited natural attractions in Arizona.

ASSISTANT DIRECTOR

AZ STATE PARKS & TRAILS

Job Location:

Address: 1100 West Washington Ave, Phoenix, AZ 85007

Posting Details:

Salary Pay Range:  125,000 - 140,000 / per year

Grade: E4

Closing Date: 9/29/2021

Job Summary:

The Parks Division consists of sections responsible for management of the agency's development, construction services and park operations. The Assistant Director is tasked with overseeing the strategic division operation (budget, personnel, employee development, and systems or process), executive level program management, and support in department direction.

The Assistant Director serves in an executive leadership role to support the Deputy Director and Executive Director through long-range strategic thinking and displaying sound program and operational judgment. The position is responsible for driving employee performance, staff development, increasing productivity (i.e. engagement), employee motivation, strategic program planning and budget, and developing and maintaining a culture of continuous improvement while understanding the clear links between the management functions and how those actions impact program outcomes.

Development: Directs the agencies capital development section, designs construction and contracts, manages staff, develops policies and procedures for this section. Updates project lists to coincide with approved allocated funding. Oversees construction projects including new, remodel, historic, water/wastewater, infrastructure, structural and maintenance. Reviews/approves construction documents, code compliance review, historic preservation, review/approval of cost estimates and pay applications, on-site inspection for compliance with construction documents and codes.

Construction Services: Manages design and construction of in-house projects for the agency through regional construction crews. Manages projects, planning, programming, and establishes goals and objectives. Creates budgets and schedules, prepares professional contracts, bid documents and communicates with park staff, consultants and other State or Federal agencies. Manages construction projects, review/approves construction documents, code compliance review, cost estimates, pay applications, and on-site inspections for compliance with construction documents and codes. Prepares building assessment reports, and approves compliance with SHPO requirements for archaeological sites and historic architecture.

Park Operations: Plans, develops and maintains priorities for the parks. Establishes budgets, prepares contracts, bid documents and communicates with Park staff. Develops, reviews, implements existing and evolving plans, schedules, annual operating plans, policies and procedures to address changes in administrative, legal, and operational environments. Collaborate and reports regularly to Executive Staff & Director on park management plans, projects, goals, targets and performance.

Job Duties:

- Systems and Process Management:
Champion system and process development and improvement with a focus on quality, cost reduction, and efficiency. Develops and maintains a culture of continuous improvement. Champion, coach, and teaches continuous improvement principles and techniques to managers to ensure principles are being practiced daily, including, but not limited to standard work, visual process adherence and performance, Leader Standard Work and Behavior, 1:1's, structured problem solving, etc.
- Strategic Budgeting:
Manage division's budget with a strategic focus on revenues, expenditures, return on investments, and benefit/cost analysis. Long-range forecasting to identify division's budget needs to support on-going operations. Ensuring projected to actual budgets align and directs the development of multi-year, multi-funded budget recommendations.
- Leadership and Management:
Mentor & coach managers to be effective leaders through motivation theory, engagement concepts, team building/group based problem solving, and principles and techniques of continuous improvement. Ensure managers are developing staff through technical trainings or other trainings to increase productivity, decrease costs, increase subject matter understanding, & quality of technical work.
- Relationship Management:
Assist with legislative hearings, legislative concerns or constituent complaints, or issues of interest to elected officials. Ensures ASPT maintains a trusting relationship with customers, stakeholders, elected leaders, Tribal communities, and general public. Relates to external stakeholders and customers by aligning parties toward shared ideas, common goals, and mission objectives.
- Personnel:
Engage with managers in all personnel actions within division in terms of Recruitment/Hiring, Retention (Career Path Growth and Income Adjustments), and Disciplinary Actions to ensure engaged workforce. Documentation of management performance through the appraisal system and ensure the development of formal career track progression plans for staff and managers.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Outdoor Recreation and Park Management.
- Executive management principles and techniques, specifically aligning people and resources to achieve agency objectives.
- Executive business and Lean management principles and techniques, including capital budgets (expenditure and revenue generations), task delegation, employee motivation, team-based problem solving techniques (5 Why Analysis/Root Cause, Lean Management, and Continuous Process Improvement), and principles and practices of visual management (process adherence and performance).
- Working knowledge of principles and practices regarding for environmental compliance (particularly waste water treatment plants, drinking water systems, and surface water quality), personnel safety, cultural protection, natural resource protection, and Park development.
- Working knowledge of construction project management and procurement, e.g. design bid, and construction of buildings, and supporting infrastructure/utilities.
- Working knowledge of land Use Conservation, particularly as it relates to working with Local, State, and Federal Agencies.
- Principle and practices of strategic budgeting and financial management.

Skill in:
- Rule or statutory interpretation and analysis related to land use, environmental compliance, worker safety (OSHA), leases easements (Local, State, and Federal).- Strategic budget analysis.
- Workload analysis based on data.
- Concisely briefing executive management based on data, evidence, or other forms of tangible information .
- Computer skills, e.g. word processing, presentation applications, data analysis (Excel or similar).

Ability to:
- Multi Task
- Work independently and as a member of a team.
- Oversee and supervise managers, staff (outdoor recreation and park management professions, engineers, architects and other technical staff).
- Successfully bridge the communication between operations and development.
- Engage in strategic program, budget, and workforce operations planning to ensure programs align with agency objectives and mission.
- Read and comprehend technical reports, construction documents, test results, complex budgets and schedules.
- Must have the ability to effectively manage program managers to ensure that outcomes and outputs are consistent, reliable, accurate, and timely and align with agency's mission.
- Maintain effective working relationships with partners, stakeholders, and customers (internal and external).
- Strategic management of workforce to meet the business of the parks (staff and volunteers).
- Effectively facilitate public meetings.
- Travel throughout the State and stay overnight.
- Obtain and maintain Arizona State Driver License;
- Traverse (walk and drive) recreational trails and rough terrain, as necessary.

Selective Preference(s):

Bachelors degree in Outdoor Recreation and Park Management, Natural Resource Management, or other related field. 5+ years of senior management experience with preference for outdoor recreation, park management, natural resource management or closely related management experience.

Pre-Employment Requirements:

N/A

Benefits:

The State’s comprehensive benefits package includes, affordable medical, dental, life, and short-term disability insurance plans. Top ranked retirement and long-term disability plans, deferred compensation plan. Accrued sick leave and vacation leave, ten paid holidays per year and wellness plans.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Eligible for Arizona State Retirement System pension. Enrollment eligibility will become effective after 27 weeks of employment for newly hired State of Arizona employees.

Contact Us:

Recruitmenthr@azstateparks.gov

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.