Administrative Assistant III
Juvenile Justice Services
$37,081.00 ($17.83 hourly)
FIRST REVIEW DATE:
September 2, 2021
All positions are open until filled.
Under the general direction of the Division Director, this position provides a full range of administrative and technical support to the director of the Juvenile Justice Services Division (JJSD) and to other units as assigned. The position assists in the preparation of and coordinates the publication and distribution of annual reports; manages databases; develops PowerPoint presentations; coordinates general scheduling; drafts general correspondence and other duties as assigned. Work is generally performed independently and is reviewed by the supervisor for content and accuracy. Under the general direction of the Program Manager, this position provides primary support to the activities within assigned units.
This position also communicates with judicial staff, juvenile courts, other agencies, and contractors on behalf of director, managers and specialists. Participates in a support staff pool by performing general office duties and providing technical support to various staff in the division. Assists with various division projects; cross-trains and serves as back-up for other support staff; advises of any issues to ensure assignments are carried out and completed. Attends local and statewide meetings, conferences, and committees, and Provides backup assistance to various support staff to fulfill division meeting needs.
The successful candidate will have a High school graduate or GED equivalent and related training or college course work. Four years’ experience in an office setting. Thorough knowledge of Microsoft Office products including Outlook, Word, Excel, Access and PowerPoint. The ability to follow complex oral and written instructions, and organize workload, set priorities, carry out assigned tasks in a timely manner. This position also requires excellent communication skills, experience working with databases and spreadsheets. Demonstrated proficiency in business writing, grammar, and punctuation skills, and the ability to compose letters independently from oral and written instruction and draft responses to routine inquiry
Applicants must be currently authorized to work in the United States on a full-time basis. Some positions may take 4-6 weeks to fill. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include first and/or second round panel interviews. This is a Regular, Full-time, Exempt position.
The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.