DEPT OF EMERGENCY AND MILITARY AFFAIRS

Address:   Papago Park Military Reservation, Phoenix, AZ (PPMR) 

Salary: $19.2226 - $26.8142 per hour (DOE) 

Grade: 21

Closing Date: This position will remain posted until filled. Resumes will be reviewed weekly.

This position performs financial and compliance audits as required by Arizona Revised Statute 26-102, Arizona Administrative Code Title 8 and all other federal, state and local laws and regulations pertaining to the expenditure of public funds under the responsibility of the Adjutant General. The position reviews reimbursement applications from sub-recipients to ensure costs meet federal and state guidelines and, upon request, are accompanied with sufficient supporting documentation. The position then addresses any deficiencies, makes the final determination of total eligible costs, and develops and distributes final audit reports. The position performs other audits of funds, grants, procurement process and credit card program as required by the agency.

Responsibilities include:

• EXAMINES & ANALYZES - Identifies purpose and scope methodology of the audit conducted. Utilizes a complex system of methods, procedures, rules, and regulations to review and analyze procurement, financial, human resource (HR) and other supporting documentation relating to the expenditure of public funds. This includes the review of invoices, payrolls, contracts, inventories, equipment records, budgets, internal controls and processes and other supporting documents for validity and correctness in accordance with local, state and federal guidelines.
• MAKES DETERMINATIONS & PRODUCES AUDIT REPORTS - Prepares an unbiased and independent report based upon examination and analysis. Illustrates and provides evidence of non-conformities and identifies the standards, rules, regulations, or objectives. Outlines positives and opportunities for improvement, to include high-risk areas, or areas that may be compliant but are at risk of eventually not complying or could be improved. Makes findings/recommendations and makes determination of funds owed back to the State or to the applicant.
• CLEARING FINDINGS/IMPLEMENTING RECOMMENDATIONS - Review audit responses for correcting findings and/or instituting recommendations. Review and provide feedback to internal control processes developed as a result of audit findings/recommendations.
• CONDUCT ENTRANCE AND EXIT BRIEFINGS– Write and disseminate engagement/acknowledgment/ notification letters. Conduct entrance briefing and identify key participants, objectives, type, scope, duration, and what will happen once the audit begins. Organize and conduct exit briefing after the release of the draft audit report; review findings and discuss recommendations and internal controls and processes.
• RESEARCH LOCAL, STATE AND FEDERAL LAWS AND REGULATIONS - Must maintain proficiency and be knowledgeable in all applicable laws and regulations. Attends professional seminars, workshops, meetings, and conferences to improve working knowledge and skills.
• COMMUNICATIONS - Communicates with program staff, leadership, management, and any sub-recipient staff involved during the audit process.

Knowledge of:
• Arizona Administrative Code Title 8 - Emergency and Military Affairs.
• 44 CFR Emergency Management and Assistance.
• 2 CFR 200 - Uniform Administrative Requirements.
• Cost Principles, and Audit Requirements for Federal Awards, and all other applicable OMB Circulars and Code of Federal Regulations (CFRs).
• Generally Accepted Government Auditing Standards (Yellow Book.
• Generally Accepted Accounting Principles (GAAP).
• Cash Management Improvement Act.
• Catalog of Federal Domestic Assistance.
• Arizona Procurement Portal.
• Arizona Procurement Code.
• Arizona Human Resource Administrative Code.
• State of Arizona Accounting Manual (SAAM).
• Arizona Financial Information System (AFIS).
• Arizona Procurement Portal (APP) directives and technical bulletins.
• Computerized spreadsheets and word applications.

Skilled in:
• Applying auditing and accounting methods and techniques.
• Applying and interpreting federal and state laws, rules, and regulations as they pertain to accounting, procurement, personnel and grant and program management.
• Using computerized products in accomplishing audits.
• Prioritize and manage workload utilizing multi-tasking skills, work with management, leadership and sub-recipients, oral and written communication.
• Interpersonal relationships.

Ability to:
• Establish priorities, meet deadlines, and objectives.
• Work well with program managers, stakeholders, and customers.
• Communicate effectively with a wide variety of individuals at various organizational levels.
• Learn to interpret and apply regulations and guidelines as they pertain to the area of assignment.
• Develop policies, procedures, and internal controls.
• Establish, implement, and maintain processes.
• Adapt to changing priorities.

Desired qualifications include any combination of education, training, and experience to meet job duties and responsibilities, to include a Bachelor’s degree in Business, Accounting, or Finance. Experience in auditing and workpaper preparation. Proficient with MS Excel and Word.

Special Job Requirements:

• This position requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
• In State travel required.
• Individual is required to pass a criminal background investigation.

The State of Arizona offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer