SECRETARY OF STATE (DEPT OF STATE)

Address:

1700 W Washington Street Phoenix, AZ. 85007

Salary: 50,000 

Grade: 19

The Election Services Division of the Office of the Arizona Secretary of State is seeking a dedicated employee to serve as an Elections Analyst. This position will assist in administering elections, provide customer service to voters and the regulated community, communicate with Arizona counties, and maintain compliance with state and federal election laws. The main focus of the Election Analyst will be managing the Candidate Desk.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Lead the planning and administering of the candidate petition review process, to include working with vendors and third parties to prepare and execute review process for candidate petitions. Develop training materials and handbooks. Present information to stakeholders and interested parties regarding the candidate filing process. Follow court challenges at the close of the candidate filing process.

Act as the primary contact for candidates and campaigns about the candidate filing process. Provide customer service to voters, election officials, and the general public regarding elections and voter registration. Provide support and guidance to the regulated community and the general public in areas of petition circulators, campaign finance, financial disclosures, E-Qual, etc.

Act as subject matter expert in financial disclosure laws and regulations. Draft training materials and handbooks to assist filers in achieving compliance with disclosure requirements. Communicate with officeholders and proxies, judicial officers, and court administrators to provide accurate and concise filing information and instructions. Work with court administrators to track and inform new appointees of filing obligations. Track financial disclosure filings and initiate enforcement proceedings as necessary.

Assist ballot measure desk lead in administering petition review process for initiatives, referendum, and recalls; developing training materials and handbooks for ballot measures; processing circulator registrations related to petition circulation; creation of training materials and handbooks for circulator registrations.

As required, serve in a general capacity to accomplish Elections Division goals and meet deadlines. Provide support to upline managers by occasionally coordinating employee teams or working with specialized staff to complete projects. Assist fellow staff during periods of heavy volume.

Help maintain candidate-related information presented on the Secretary of State website, while ensuring content quality and functionality. Provide timely and accurate updates to election-related pages.

Other duties as assigned as related to the position (typically 5% - 10%)

Knowledge:

- General knowledge of Arizona state government and duties of Secretary of State
- General knowledge of Secretary of State services and computer software applications
- Knowledge of Federal and Arizona election laws and procedures
- Knowledge of local and communities, politics, and organizations
- Knowledge of the methods and means of collecting and evaluating data.
- Comprehensive knowledge of Microsoft products, including Windows, Word, Outlook, Excel, and PowerPoint

Skills:

- Can deliver excellent customer service via diverse delivery mediums, including in-person, telephone and electronic
- Strong team mentality with a devotion to both division and agency success
- Developed interpersonal, written, and oral communication skills
- Public speaking and presentation skills with an ability to cater to various audiences
- Skilled at developing and executing goals, while effectively and efficiently utilizing all resources to meet deadlines
- Can develop and implement new processes and procedures

Abilities:

- Demonstrated ability to balance, prioritize and organize multiple tasks
- Demonstrated ability to plan for projects and delegate tasks as needed
- Demonstrated ability to work collaboratively in teams and across organizations
- Demonstrated ability to synthesize feedback and adjust plans accordingly
- Demonstrated ability to build strong relationships inside and outside the organization
- Demonstrated ability to resolve incidents/problems efficiently and effectively, recognizing customers’ competence levels, and able to approach each level appropriately

- College level coursework
- Experience in working with elections
- Election Officer Certification

AZ Driver's License

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.