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BLDG CONSTRUCT SPCT-PROJECT COORDINATOR

  • 510302
  • PHOENIX
  • DEPT OF CHILD SAFETY
  • Full-time
  • Closing at: Aug 11 2022 at 23:55 MST

DEPARTMENT OF CHILD SAFETY

The Arizona Department of Child Safety (DCS) is a social and human services agency whose mission is to successfully engage children and families to ensure safety, strengthen families, and achieve permanency. DCS has field office locations located throughout the state of Arizona, with its central office located in Downtown Phoenix. DCS employs over 2,800 employees who share the common vision of ensuring children thrive in family environments free from abuse and neglect.

PROJECT COORDINATOR
OFFICE OF REAL ESTATE

Job Location:

3003 N. Central Ave. Phoenix, AZ 85012  

Posting Details:

Salary: $60,500 year

Grade: 21

Closing Date: August 11, 2022

Job Summary:

The Project Coordinator serves as the primary contact for tenant representation for the agency to Department of Child Safety (DCS) office building owners and their management teams for compliance of DCS leased space terms. The position is responsible for project management and coordination on all tenant improvements, construction, repair and maintenance, and space planning. In addition, the Project Coordinator is responsible for all DCS ergonomic assessments, recommendations, ergonomic furniture ordering, install and set up.

Job Duties:
  • Negotiates and prepares lease documents for commercial office and warehouse space, and sublet of DCS space. Manages/coordinates construction and tenant improvement projects of high complexity for DCS leased facilities, including new construction and adherence to time frames. Ensures agency requirements are met.
  • Develops, maintains and executes complex, detailed project plans. Coordinates activities with program representatives, support offices, lessors, property management companies and others involved. Develops and maintains positive tenant and lessor relations. Responsible for all furniture installation and furniture maintenance. Coordinates and supports all field office moves and relocation of staff.
  • Responsible for tenant representation of DCS leased space, ensuring day-to-day business operations area is uninterrupted. Prepares budget estimate and approves payments for funds, including reimbursement to lessors without a fiscal limitation and vendor payments for utilization of materials and/or services performed.
  • Utilizing real estate market data, conducts space searches and determines facilities options and cost impacts for recommendation to agency leadership. Utilizes software to design and develop functional space plans. Schedules and conducts meetings with agency personnel to determine space requirements, in concert with programmatic and agency strategic plans. Coordinates relocation activities.
    - Prepares regular and special reports relating to activities of real estate, occupancy, and facilities planning, and performs related work as required.
Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Lease contract negotiation techniques, strategies, and tactics
- Real estate, and property management principles
- Space planning, design and utilization
- Federal, state, county and local laws, codes and regulations pertaining to real property, acquisition, construction and property management, including but not limited to Occupational Safety and Health Administration (OSHA), life safety, fire, asbestos, Americans with Disabilities Act (ADA) and state procurement

Skills in:
- Comprehension, analysis and interpretation of lease negotiations
- Motivating all involved parties
- Problem solving
- Statutory and rules interpretation, issue identification and resolution
- Developing effective working relationships with both department and program management
- Preparing reports as related to real estate
- Written and verbal communication
- Utilizing software such as Microsoft Office Suite including Excel, Outlook and Word

Ability to:
- Set work and project deadlines to minimize short-term impact to the department
- Manage multi-layered problem solving situations
- Interpret technical documents, plans, blueprints and schematics
- Develop project and space plans
- Deal effectively and professionally with all levels of the organization
- Research and interpret contracts, leases and other formal agreements and fiscal/ funding data
- Communicate and negotiate with internal and external customers
- Interpret DCS and operational policies and procedures
- Learn new computer software skills to accomplish agency goals
- Learn DCS organizational structure, including program(s) functions within that structure

Selective Preference(s):

At least three years experience in commercial property management, acquisition, space utilization and planning. Previous experience in negotiating, monitoring, evaluating and administering lease and service contracts in coordinating and managing projects or experience could be obtained through
a Bachelor's degree in design, architecture, or engineering.

Pre-Employment Requirements:

In-state travel is required. Requires possession of and ability to retain a current, valid state-issued driver license appropriate to the assignment. Employees who drive on state business are subject to driver license record check, must maintain acceptable driving record and must complete any required driver training (see Arizona Administrative Code R2-10-207.12). Employees may be required to use their own transportation as well as maintain valid motor vehicle insurance and current Arizona vehicle registration. Mileage may be reimbursed, if applicable.

Ability to secure and maintain clearance from the DCS Central Registry.

Benefits:

As an employee of the Department of Child Safety you will be entitled to a comprehensive benefits package that can become effective as soon as two weeks after starting!

Benefits include:
- Paid sick leave.
- Paid vacation that includes ten (10) holidays per year.
- Competitive health and dental insurance plans.
- Life insurance and long-term disability insurance.

We also offer optional employee benefits that include:
- Vision coverage.
- Short-term disability insurance.
- Deferred compensation plans.
- Supplemental life insurance.
- Employee wellness plans

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS).  Enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-2903. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.