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Branch Finance Manager

  • 500236
  • PHOENIX
  • DEPT OF HEALTH SERVICES
  • Full-time

DEPT OF HEALTH SERVICES

The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Pilot Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

Administrative Services Officer 3 (Branch Finance Manager)

Division of Licensing - Bureau of Admin Licensing

Job Location:

Address:  150 N. 18th Ave., Phoenix 85007

Posting Details:

Salary: $60,000 

Grade: 22

Job Summary:

Under the general direction of the Licensing Division Administrator and Licensing Business and Finance Manager.

This position provides financial expertise, management, and oversight on all financial matters for the Bureaus of Medical Facilities, Long Term Care Facilities, Residential Care Facilities, Data/Quality Assurance Unit, Physical Plant Unit., as well as assist the DFM with special projects and other Branch needs on a regular basis.

This position provides management and oversight on all financial matters for Medical Facilities Licensing, Long Term Care Licensing, Residential Care Licensing, Data/Quality Assurance, Physical Plant Unit, including development of Program/Bureau budgets; forecasting revenues and expenditures; compiling monthly budget reports; monitoring financial activities including revenues, expenditures, appropriations, budgets, obligations, and contractual activities; conducting monthly budget meetings with Bureaus and Bureau Chiefs; ensuring fiscal accountability; ensuring compliance with all applicable federal and state laws, regulations, rules, and policies; supporting and enhancing the Agency's Continuous Quality Improvement (CQI) initiatives; and strategic planning.

This position will work with the DFM to; educate, empower, and build succession plans mitigating risk to the Branch while building skill sets that will provide opportunities for growth and advancement. This will ensure that Bureaus within the Branch are working closely together to maximize coordination, cooperation, and communication to improve efficiency, effectiveness, and standardize work practices across the team to meet established organizational objectives and program goals including other duties as assigned and relevant to the position.

Job Duties:

- Budget Development and Financial Analysis: Analyze, prepare, monitor, plan and report on appropriations, allocations, revenues, and expenditures for assigned areas within ADHS; Prepare financial reports as requested by ADHS Leadership, Prepare revenue and expense forecasts, Properly and adequately manage state.
- Perform research and financial analysis to problem solve difficult individual cases and report findings to ADHS Leadership.
- Review, analyze, and qualify the effect on ADHS of pending legislation and contract requirements. Partner with program staff to ensure compliance with state and federal financial requirements during implementation of legislation/contract deliverables.
- Review/Approve Branch purchases to ensure accuracy of funding.

- Perform other duties as assigned.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

- HIPAA rules and regulations with the ability to protect and maintain confidential information.
- State budget process.
- CMS budget process
- Budgetary accounting and reporting guidelines, practices, and procedures.
- Database queries.
- Arizona Financial Information System (AFIS) or comparable financial tracking systems.
- Basic accounting principles; State and federal accounting statutes 
- Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.
Skill in:
- Projecting expenditures, forecasting revenues, problem solving, analysis, interpreting legislation, decision making, organization and leadership.
- Interpretation and communication of financial data, and techniques to accurately maintain accounting data via various financial systems.
- Analytics; numerous and technical skills
- Tailoring complex financial information to non-financial audiences.
Ability to:
- Prepare and analyze complex financial reports; data processing
- Develop procedures.
- Design effective plans for process improvement.
- Interpret policies and procedures.
- Establish and maintain effective working relationships.
- Work in a team environment and contribute to the outcomes.
- Remain positive in the work environment.
- Work independently and meet deadlines.
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Selective Preference(s):

Must have:

Bachelor's Degree in Finance, Business Administration or related field and 4 years experience in budgets, purchasing, procurement, accounting, and contract oversight services concerning federal grants.

Master's degree preferred and may substitute for 2 years of professional experience.

The ideal candidate will have organizational skills and the ability to prioritize with effective results.  Proficiency in Microsoft is a plus. 

Pre-Employment Requirements:

Employees who drive on state business require possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license checks, must maintain acceptable driving records and must complete any driver training (See Arizona Administrative Code R2-10-207.11).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.

Contact Us:

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.