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BUREAU FINANCE MANAGER

  • 508120
  • PHOENIX
  • DEPT OF HEALTH SERVICES
  • Full-time

DEPT OF HEALTH SERVICES

COME WORK WITH US! The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

BUREAU FINANCE MANAGER

PUBLIC HEALTH PREVENTION SERVICES

DEPARTMENT OF HEALTH SERVICES

Job Location:

Address:  150 N. 18th Avenue, Phoenix, AZ 85007

Posting Details:

Salary: $70,000 - $75,000 

Grade: 23

Closing Date: Open Until Filled

Job Summary:

A Career in Public Service Awaits You, Come Join our  Prevention Services Team!

Your Talent, Our Mission: To promote, protect, and improve the health and wellness of individuals and communities in Arizona.

 

What You'll Do:

- The position manages and provides financial and business oversight of all grant activities for the Bureau of Nutrition and Physical Activity (BNPA). The Bureau consists of fourteen different programs, with six that are federally funded grants by USDA. The Bureau's overall annual budget is over $200 million. The position provides financial direction, grant oversight (both financial and regulatory), procurement, and contract guidance to 93 program staff and oversees the direction of a 10,000 square foot. warehouse.

- The position must be well versed in the fields of accounting, various regulations (including federal, WIC, SNAP, CDC, state, and department), auditing, warehouse management, statistics (including statistical analysis), and other business functions as listed.

- This position is responsible for grant/program budget preparation, daily/weekly/monthly/annually monitoring, control and feedback to various entities; complex financial forecasting of food ($148 million) costs, estimated rebate refunds using WIC participation; is the lead representative for procurement activities (including development and control over an automated tracking system); develops, monitors and executes service provider contracts (including high-level oversight of 675 vendor contracts); and act as a lead financial person in the development and implementation of EBT for WIC. In the area of financial oversight of service providers, the manager is responsible for supervising financial review/audit activities, which ensure all contracted service providers comply with federal and state laws, regulations, and rules, including reconciliation of financial transactions.

- This position acts as the lead representative for all financial audits from both state and federal agencies, including providing auditors with the requested information, explaining WIC operations and transactions, and working with bureau staff in regards to findings and corrective action plans.

- The incumbent will also maintain and write appropriate accounting procedures and business processes, institute internal monitoring controls, and ensure the accuracy of data used in business and contract negotiations. As the financial manager for the Bureau, this position evaluates and oversees personnel budgeting and labor activity reporting to ensure compliance with budget and federal regulations. The incumbent is responsible for overseeing inventory control and warehouse operations of a 10,000 square foot warehouse, which will soon include a fully automated perpetual inventory system. The incumbent provides guidance and training to managers and staff on financial and contract management.

Job Duties:

- Effective and efficient management of the Bureau's financial activities for all federal, state, and non-profit programs/grants. This includes development, review, and submission of annual program budgets and monitoring of budget execution. Preparation of required weekly, monthly, quarterly and annual financial and participation reports.
- Manage and direct subordinate staff (work assignments, setting priorities, hiring, discipline, providing training, approving leave requests, and preparing evaluations).
- Supervise and monitor financial activities for all programs managed by the Bureau to ensure compliance with all applicable federal and state regulations. This includes financial management evaluations of contractors. Acts as lead contact for Bureau In all audits by state and federal agencies.
- Analyzes and Interprets complex data sources, especially ADEW data. Provides financial and other business reports/direction to Chief, Office Chiefs, and other managerial staff on a weekly, monthly, quarterly and annual basis.
- Reviews, evaluates, and Interprets federal/state policies and regulations that will be used In training and technical assistance for Local Agency contractors as well as in the State Plan. Advise and create new bureau policies on major future bureau projects.
- Assist with the development of scopes of work (SOW) and contracts. In coordination with the Bureau Chief and program managers, negotiate the various terms of the agreement and ensure contract compliance. Coordinates activities with procurement to award RFGAs, ISAs, and RFPs. Oversees all schedules to ensure all mandatory agreements and services are maintained such as EBT processing, and WIC banking.
- Participates In a management team, which includes collaboration with other bureaus, departments, and non-profits to manage resources, services and develop policies and procedures. Work on various division-level committees as assigned to improve business and operational systems such as ProcureAZ, etc.
- Development of Warehouse policy procedures and oversight of Warehouse management operations, including development and operation of a fully automated inventory system.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
Considerable knowledge of the principles and practice of financial management and oversight of federal and state programs; knowledge of financial transactions, forecasting, and complex budgeting; knowledge of Generally Accepted Accounting Principles (GAAP), government auditing standards (The Yellow Book), and both GASB (Governmental Accounting Standards Board) and FASB (Financial Accounting Standards Board) standards; knowledge of federal regulation governing financial programs managed by the Bureau; knowledge of state regulations and laws governing accounting, procurement, contracting, and inventory control; and warehouse management. Considerable knowledge of procurement and contract policies, procedures, and requirements; knowledge of management theory and practices including planning, organizing, and directing programs. Knowledge of principles, methods, and techniques of personnel management, leadership, and government administration; knowledge of the retail environment; knowledge of warehouse operations; and knowledge of the business supply chain. Knowledge of the performance management (PM) model and continuous quality improvement (CQI) methods In a public health setting.

Skills in:
Effective skills in management, leadership, and employee motivation; oral and written communication; interpersonal relationships in relation to work with subordinate staff, other managers, contractors, and staff at other agencies; interpretation of federal and state regulations and laws; financial management; policy interpretation; development and analysis; establishing priorities, critical thinking; and complex problem-solving techniques.

Ability to:
Effectively plan, organize and direct multiple complex projects. Understand and interpret federal and state regulations to Bureau staff and other managers. Provide leadership in all phases of the administration of public health programs and services. Ability to effectively work with a wide variety of individuals and organizations, to delegate, develop and coach team members.
Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Selective Preference(s):

- Bachelor's degree in Business Administration or in a Financial related field with 5 years of experience in government or related. A Master's degree in a related field may be substituted for 2 years of experience. Preference is given to candidates with a CPA, CMA, CIA, or other professional financial certification.

Pre-Employment Requirements:

- Driver's License
- Employees who drive on state business require possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license checks, must maintain acceptable driving records, and must complete any driver training (See Arizona Administrative Code R2-10-207.11).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

- To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.

Contact Us:

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.