DEPARTMENT OF ECONOMIC SECURITY

Child and Community Services Division (CCSD)
1789 West Jefferson Street, Phoenix, Arizona 85007

Salary: $45,000 - $54,760 

Grade: 19

Closing Date: April 26, 2026

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here     here to view ‘Our DES’ video. Come Join the DES Team!

The Department of Economic Security, Community and Services Division, is seeking an experienced and highly motivated professional to join our team as a Business Operations Specialist. This position will be responsible for work of considerable difficulty concerning the Division's business activities, including creating purchase requisitions, processing invoices, claim memos, payment vouchers, in-state and out-of-state travel requests, telecom and mobile device requests, fingerprinting invoices, facility reconfiguration, relocation, and furniture or build-out projects, and maintaining records for different business activities. Position assists in overseeing the use of Pcards and associated record keeping and reconciliation of financial transactions. Compiles data from Arizona Procurement Portal (APP) and other reports for analysis. Identifies problems and proposes solutions for all aspects of business operations. Supports and advises the Business Operations Administrator on key business issues, maintains Department standards and procedures, working across functions to facilitate internal communications, and ensures effective information flow regarding all aspects of work product and deliverables to business operations partners.

This position may offer the ability to work remotely within Arizona based upon the department's needs and continual meetings of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Essential Duties and Responsibilities include but are not limited to:

• Create, amend, & close purchase requisitions, including gathering and reviewing information in State contracts & agreements. Validate & reconcile receivers & invoices for payment; prepare claim memos & payment vouchers. Verify & submit requests for telecom & mobile devices & other IT-related equipment. Execute projects to define, develop & organize tasks involved in facility reconfiguration, relocation, & furniture & build-out projects.
• Acts as backup contact with the Department of Public Safety (DPS). Assists in coordinating the review of weekly fingerprinting invoices received from DPS with all DES divisions and the Financial Services Administration to ensure timely payment.
• Assists in overseeing the use of P-cards and associated recordkeeping and reconciliation of financial transactions. Requests for in-state and out-of-state travel according to guidelines outlined in the State of Arizona Accounting Manual (SAAM). Processes requests, maintains records of all transactions, and reconciles monthly billing statement.
• Identifies and analyzes issues and proposes solutions to streamline processes in all aspects of Business Operations. Provides recommendations for improvement in business workflows and processes. Updates policies and procedures.

Knowledge of:

• Principles and practices of administration with special reference to organization, project management, fiscal management, and budgetary control
• Concepts of system processes, design, and controls within a complex automated financial reporting environment
• Analytical and evaluative methods and techniques
• Organizational techniques
• Accounting and math techniques and research methods
• Proactive approaches to problem solving with strong decision-making process
• Administration of contracts
• Arizona Procurement Portal (APP) and Arizona Financial Information System (AFIS)

Skills In:

• Oral and written communication
• Researching, prioritizing
• Disseminating and interpreting operational policies and procedures
• Managing projects
• Conducting research and independently analyzing data and issues
• Logical thinking and problem solving
• Business process management, process improvement and resource management
• Planning and time management
• Using a variety of computer software packages (e.g., Excel, Word, databases, spreadsheets, Access, PowerPoint, Google Suite, etc.)

Ability to:

• Write and edit clear, concise and accurate documents and reports
• Act on opportunities to improve quality, service and productivity
• Take responsibility and ownership of successes and failures
• Comprehend, analyze, interpret, and reconcile financial data
• Prioritize conflicting needs
• Handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
• Learn and adopt new technological or process changes
• Adhere to compliance with applicable rules and regulations
• Handle confidential information with discretion
• Demonstrate the highest level of colleague/customer service and response

This ideal candidate for this position will have:

• Bachelor's degree from an accredited college or university in Business, Finance, Accounting, Management or closely related field and two (2) years of purchasing or related experience; OR four (4) years of purchasing or related experience.

• This position may require driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Economic Security offers a comprehensive benefits package to include:

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Paid vacation and sick time
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

For questions about this career opportunity, please contact us at (480) 435-0897 or email OODHRstaffing@azdes.gov.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting (480) 435-0897 or OODHRStaffing@azdes.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.