The Buyer 3 will provide purchasing services to one or more business units within the Arizona State Hospital (ASH) and acts as an intermediary between ASH programs and the offices of the Controller and Procurement. The position obtains quotes as required, initiates purchase requests, tracks, and follows-up as necessary to ensure the proper receipt of goods/services, and processing of invoices. Additional duties will include a range of purchasing methods to procure products and services, which include, but are not limited to, a source-to-pay (S2P) e-Procurement system and a purchasing card. The position may perform other duties as assigned.
**This position offers the flexibility to telecommute / work remote
− Under general supervision, the Buyer 3 is responsible for professional purchasing work serving as a commodity specialist in healthcare, facility construction/maintenance, and human resources.
− Engage in complex purchasing in local, regional, and national product markets.
− Provide purchasing expertise and services, including, but not limited to obtaining quotes; initiating purchase requests through S2P (source to pay: currently APP), or with a P-card.
− Reviewing purchase requests; working with staff to clarify requirements and develop specifications.
− Entering receipt of goods and services into S2P.
− Tracking/following-up as necessary to ensure the proper receipt of goods and services.
− Processing invoices; analyze, research, and compare products, services, quality, availability, shipping, and make purchase recommendations.
− May make purchases based on the delegated authority.
− Purchase requisition and invoice administration: Update and monitor databases and/or
− spreadsheets that track purchase requisitions and invoices.
− Identify potential problems or conflicts and solve or recommend solutions.
− Answer questions or find information for agency staff, the public, contractors, and vendors.
− Work with contract administrators to investigate and resolves problems of contract performance to ensure contract compliance.
− Notifies vendors of errors/ noncompliance.
− Work with contract administrators to write vendor performance deficiency reports.
− Other duties as assigned as related to the position.
− Basic business principles and state government.
− Procurement practices, processes, and procedures.
− Ability to learn The Arizona Procurement Code and other applicable laws, rules, and regulations.
− The State Source to Pay (S2P) Procurement System (currently APP).
− Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.
− Effective communication skills.
− Basic problem solving and analysis.
− Providing exemplary customer service.
− Effective relationship management.
− Data entry and data management.
− Use of personal computers and software applications.
− Function independently and work as part of a team.
− Manage several, shifting priorities simultaneously.
− Exercise judgment and assess whether it is within the position's level of authority.
− Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
The ideal candidate will have:
− Two years responsible administrative experience equivalent to or another level in such fields as purchasing, accounting, data processing or related administrative services work
− Bachelor's degree in business or public administration from an accredited college or university may substitute for one year of the required experience.
Driving is required for State Business.
- Employees who drive on state business require possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license checks, must maintain acceptable driving records and must complete any driver training (See Arizona Administrative Code R2-10-207.11).
A State Hospital employee must possess a valid level one fingerprint clearance card issues pursuant to A.R.S.41-1758.07 or must apply for a level one fingerprint clearance card within seven working days after beginning employment.
The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.
Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 220-6462. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.