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CAMPAIGN FINANCE LEAD

  • 513807
  • PHOENIX
  • SECRETARY OF STATE (DEPT OF STATE)
  • Full-time

SECRETARY OF STATE (DEPT OF STATE)

The mission of the Office of the Arizona Secretary of State is to provide services throughout the state to:
Preserve our history;
Promote engagement; and
Protect the future
The office strives to achieve this mission by being trusted, accessible, innovative, and secure.

CAMPAIGN FINANCE LEAD

SECRETARY OF STATE (DEPT OF STATE)

Job Location:

Address:  1700 W. Washington St. Phoenix, AZ 85007

Posting Details:

Salary: $55,348.80 - $61,588.80 

Grade: 21

Closing Date: Open until a sufficient number of resumes are received. 

Job Summary:

The Campaign Finance Lead administers and manages statutory campaign finance filing and reporting duties for the Arizona Secretary of State's office. This position is responsible for managing staff, projects, and operations related to campaign finance to ensure this office's compliance with requirements. This position will establish procedures, allocate resources to fulfill deadlines, and oversee end-to-end execution of relevant project deadlines

As the subject matter expert in lobbying and campaign finance, key responsibilities include: (1) establishing yearly reporting schedules; (2) processing notifications and enforcement requirements related to campaign finance; (3) providing evidence and documents to the Attorney General for Reasonable Cause and filing violations; (4) creating materials to help team members and the public understand relevant laws and policies; (5) serving as the primary point of contact for campaign finance related software.

The Campaign Finance Lead oversees responses to campaign finance and lobbying-related customer service. This position serves as the primary point of contact for campaign finance reporting of contributions and expenditures for all committees registered with the Secretary of State. This position will train the lobbying desk analyst and serve as the subject matter expert for lobbying-related inquiries.

Other duties may include: assisting with the initiative process; researching election related topics, compiling information, and analyzing policies and procedures for various Secretary of State publications; interact with management and staff on a variety of complex or sensitive issues; conduct and prepare a variety of research projects alongside management and staff; interact with citizens, candidates, or county and local officials on a variety of complex or sensitive issues; explain election related information to citizens desiring to participate in the election process; explain election related requirements to potential candidates (e.g., qualifications, filing dates, filing requirements or other regulations); assist county and municipal election officials with election related inquiries and requirements.

Job Duties:

- Administer and manage statutory campaign finance filing and reporting duties for the Arizona Secretary of State's office. Responsible for managing projects and operations to ensure compliance with campaign finance requirements. Creates workflow, allocates resources, and oversees end-to-end execution of project deadlines.
- Oversee responses to campaign finance-related customer service. Serve as primary point of contact for reporting of contributions and expenditures for all committees registered with the Secretary of State.
- Oversee the roll out of the multi-jurisdictional use of the Beacon software across counties, cities, and towns. Conducts trainings, workshops, and assist clerks and staff with administering the software in their jurisdictions.
- Establish yearly campaign finance reporting schedules for committees and Standing committees. Process notifications and enforcement requirements for out-of-compliance committees. Provide evidence and documents to Attorney General for Reasonable Cause and filing violations. Adjust and publish campaign contribution limits and officeholder expense account limits biannually per election cycle. Create and provide adjusted Clean Elections Act expenditure and contribution limits. Research, create, edit and publish handbooks relating to campaign finance and reporting. Conduct campaign finance training workshops statewide.
- Serve as the team's subject matter expert on Beacon, the campaign finance filing software program. Lead on elections team with IT for development and improvement with Beacon and Spotlight programs.
- Other duties as assigned, as related to the position.

Knowledge, Skills & Abilities (KSAs):

- Knowledge of Arizona state government and duties of Secretary of State
- Knowledge of Arizona Revised Statutes
- Knowledge of legislative process
- Working knowledge of Arizona campaign finance and election law, reporting requirements and jurisdictional requirements
- Knowledge of computer hardware and software or other resources necessary to conduct research, review materials, edit or create documents, and organize electronic files
- Thorough research, analysis, writing and presentation skills
- Experienced in simultaneously managing multiple, complex projects and meeting strict deadlines
- Strong team mentality and commitment to both division and agency success
- Adept at public speaking and presenting complex information
- Adaptive to change and performs well under high-pressure scenarios
- Can set and achieve realistic yet ambitious goals for self and team members
- Adaptive to change in procedures or responsibilities
- Create, teach and reinforce campaign finance and lobbying best practices
- Promote a positive work environment that contributes to overall success of the Agency
- Able to develop and execute goals, while effectively and efficiently utilizing all resources to meet deadlines
- Takes ownership of projects and makes decisions with limited guidance

Selective Preference(s):

- Bachelor's Degree in relevant field
- Experience working on campaigns

Pre-Employment Requirements:

- Valid AZ Driver's License
- Election Officer Certification by the Secretary of State's office by December 2023

Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

All employees are subject to Arizona State Retirement System contributions.

Contact Us:

If you have any questions, please feel free to contact Human Resources at humanresources@azsos.gov or 602-541-6170 for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.