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CERTIFICATION SPECIALIST

  • 507966
  • PHOENIX
  • SECRETARY OF STATE (DEPT OF STATE)
  • Full-time

SECRETARY OF STATE (DEPT OF STATE)

The mission of the Office of the Arizona Secretary of State is to provide services throughout the state to:
Preserve our history;
Promote engagement; and
Protect the future
The office strives to achieve this mission by being trusted, accessible, innovative, and secure.

CERTIFICATION SPECIALIST

SECRETARY OF STATE (DEPT OF STATE)

Job Location:

Address:  1030 N. 32nd St., Phoenix, AZ 85008

Posting Details:

Salary: $15 - $16 

Grade: 13

Closing Date: Open until a sufficient number of resumes are received. 

Job Summary:

This position is a part of the Arizona Talking Book Library (ATBL) within the Arizona State Library, Archives and Public Records, reporting to the Assistant Administrator. This position works collaboratively with the public service staff and all others at the Arizona Talking Book Library, as well as other agency staff.
The Certification Specialist supports the activities of the public service department. The position is responsible for review of patron service applications for completeness and accuracy to meet federal requirements of the program. This position:

- Tracks initial process from receipt of application to set up of service.
- Provides assistance to current patrons and people interested in the service over the phone and - electronically. Updates contact information as needed.
- Coordinates with network library staff in other states to ensure successful transfer of patron records.
- Communicates with certifying authorities including professional staff of hospitals, institutions, and public or welfare agencies.
- Performs other duties that may be assigned.

Job Duties:

- Provide assistance to patrons directly over the phone and electronically. Confirm changes in contact information and update records. Route calls to reader advisors or other staff and provide backup assistance with basic reading requests by book number.
- Process new applications following the Standards and Guidelines of Service for the Library of Congress Network of Libraries for the Blind and Print Disabled. Verify that applications are complete and eligibility requirements are met. Facilitate transfer of patrons into or out of the state.
- Administrative duties such as filing applications, placing orders with multi-state facility, mailing catalogs, compiling items for new reader packets, greeting public at counter (walk-ins), etc. Maintain accurate statistics.
- Utilize Magazine on Cartridge (MOC) data system to assist audio magazine readers with questions relating to National Library Service (NLS) serials. Update magazine listings when braille or audio magazines are added or discontinued.
- Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

- Considerable ability to organize and prioritize tasks.
- Detail-oriented and skilled in accurate record keeping.
- Experience in complex clerical procedures.
- Ability to develop a working knowledge of the Keystone Library Automation System (KLAS)
- Organizational and record keeping skills.
- Good oral and written communication skills with individuals.
- Computer, telephone, and interpersonal skills.
- Ability to adapt to changing priorities.
- Ability to serve people losing their sight and certain physical abilities to qualify for the service.
- Ability to communicate clearly and effectively with patrons who may not be able to communicate clearly or effectively. They may be losing hearing, have other physical disabilities, or have reduced mental abilities, i.e. memory problems, dementia, Alzheimer's.
- Ability to move between tasks quickly as priorities change.

Selective Preference(s):

Ability to work within an office setting.

Pre-Employment Requirements:

N/A

Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

All employees are subject to Arizona State Retirement System contributions.

Contact Us:

If you have any questions please feel free to contact Human Resources at humanresources@azsos.gov or 602-541-6170 for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.