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CHIEF PROCUREMENT OFFICER

  • 511761
  • PHOENIX
  • DEPT OF HEALTH SERVICES
  • Full-time

DEPT OF HEALTH SERVICES

COME WORK WITH US! The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

CHIEF PROCUREMENT OFFICER

DEPARTMENT OF HEALTH SERVICES

Job Location:

Address:  150 N. 18th Avenue, Phoenix, AZ 85007

Posting Details:

Salary: $110,000 - $115,000 

Grade: 28

OPEN UNTIL FILLED

Job Summary:

A Career in Public Service Awaits You, Come Join our Planning and Operations Team!

Your Talent, Our Mission: To promote, protect, and improve the health and wellness of individuals and communities in Arizona.

What You'll Do:

As the Chief Procurement Officer, you will supervise procurement management and mentor and advise procurement management on all matters related to compliance or interpretation of the Arizona Procurement Code (APC). You'll be responsible for reviewing and providing advice on DHS responses to protests and appeals, oversee the activities and related purchase orders; would have a great deal of memorandum of agreement/facility use agreement documents; other agreements not directly administered under the APC but administered through the Office of Procurement that Include Inter-Governmental Agreements (IGA), Inter-Agency Agreements (ISA), and grant solicitations (RFGA) through the Grant Statute (ARS 41-2701 through 41-2706). The procurement needs of DHS are diverse and require a Chief Procurement Officer with diverse expertise and knowledge of social and human service needs.

This position functions as the Chief Procurement Officer (CPO) and holds the Procurement delegation for the Department. This delegation of authority is granted by the State Procurement Administrator and entails ultimate responsibility for Procurement actions related to millions of dollars in goods and/or services used by the Department. The CPO prepares protest and appeals decisions for the Department; serves as the Department liaison to Arizona Department of Administration (ADOA) and other State agencies; provides leadership and facilitation in resolving highly strategic and sensitive issues of Department-wide projects and program policy, and reports directly to the Chief Financial Officer and senior leadership. The CPO ensures compliance with the Arizona Procurement Code, the Department delegation of authority, Administrative Code, and State Statutes and Laws. It operates within procurement laws to ensure execution of the Department's vision, mission, and values as related to procurement and contract issues.

The CPO participates in the Department's strategic planning process; reviews analyzes, and recommends solutions to Department-wide issues and strategies; develops and issues policy directives; prepares procurement-related reports for executive and Department-wide information; and has oversight of the procurement and contract responsibilities for the Department.

The CPO maintains a direct confidential working relationship with the Agency Executive Leadership Team on issues pertaining to Procurement for the Department.

This position serves as a technical advisor to the Agency by providing guidance and direction on Arizona Procurement Portal (APP), APC, and system-related issues.

Job Duties:

- Holds unlimited delegated authority to ensure the Department's compliance with the Arizona Procurement Code. As such, directs and confers with Director, Deputy Directors, Assistant Directors, Legislative Services, Legal Council, and Public Information Office to provide procurement advice and information. Contributes to the Department's mission, vision, and strategic plan.
-Serves as technical advisor to the Agency by providing guidance and direction on procurement and contract-related issues. Through oversight responsibilities for the Department's procurement operations, ensures that the Department's procurement policies and procedures are in compliance with State procurement laws, rules, and policies.
-Oversees and enforces Department procurement policies and procedures. Through subordinate managers, plans to organize and monitor the procurement and contract activities of the Department, including delegated signature authority for contractual obligations, as well as preparing reports related to procurement activities, formal decisions, key performance indicators, and procurement-related compliance.
-Represents the Department in statewide meetings, legal meetings, or proceedings and issues formal procurement decisions in relation to protests, contract claims, and other decisions related to exempt contract actions.
-Leads and manages a team of procurement professionals and provides guidance for priorities, strategic goals, and performance targets for a large and complex agency.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
Principles and practices of public procurement; state and federal statutes and
rules related to government procurement activities and contract administration; Arizona State Procurement Code; appropriate sourcing strategies and methods; commodities including IT and professional services; effective negotiation techniques; supply chain, logistics, and resource management; research methodology; effective relationship management techniques; budget development and expenditure control; solicitation techniques; procurement software applications; accounting and business law as they apply to purchases and contracts;
sources of supply; local and national markets and marketing practices for goods and services; and pricing trends.
- Performance Management (PM), Continuous Quality Improvement (CQI), and Lean methodologies.

Skill in:
Written and oral communication; project management and implementation; developing and implementing various sourcing strategies based upon the business's strategic goals/objectives; interpreting applicable laws, rules, policies, and procedures; conducting data analysis to produce effective and accountable contracts; developing and maintaining client and supplier relationships; overseeing a procurement operation; negotiating complex contractual terms and conditions; developing effective monitoring and reporting tools to ensure contractual terms adherence; communicating effectively with a wide range of customers, internal stakeholders at all levels, and suppliers; solving complex problems; interpreting business issues, determining impacts and potential conflicts, and recommending solutions/best practices; and human resources management and leadership.

Ability to:
Participate in the establishment of guidelines and policies; Prepare highly complex specifications, solicitations, and contract documents; Develop effective and cooperative working relationships with key Internal and external stakeholders; Provide strong leadership and direction, clearly defining objectives and motivating employees to accomplish department responsibilities; Analyze commodity requirements, Interpret market prices and trends, and apply Interpretations to procurement issues; Negotiate contracts for professional and non-professional services, construction, and supplies; Select, train, motivate and evaluate staff; Exercise Independence, discretion and sound Judgment; Maintain confidentiality; Analyze fiscal data; Write clearly and accurately; Adapt to rapidly changing priorities and conditions in a fluid environment; Make sound and ethical decisions regarding contracts and contract law Issues; Adhere to all Departmental rules, regulations, policies, and procedures.
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Selective Preference(s):

Bachelor's degree from an accredited college or university; Master's degree preferred. Minimum of seven years progressively responsible experience in public purchasing, with at least four years of managerial responsibilities. Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Universal Public Purchasing Certification Council (UPPCO)

Pre-Employment Requirements:

Employees who drive on state business require possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license checks, must maintain acceptable driving records, and must complete any driver training (See Arizona Administrative Code R2-10-207.11).

Total Rewards:

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− 10 paid holidays per year
− Wellness program and plans: Health Impact Program (HIP) where you can earn up to $200 annually by participating in our award-winning program of free preventative health screenings (mini-health, mammography, prostate), immunizations, lifestyle/mindfulness classes and physical activities) and Employee Assistance Program (EAP) Counseling sessions - 12 free per year per issue for each employee and each covered dependent. Available 24/7 for support, resources and information on work/life solutions, dependent/elder care, college planning, wills, legal guidance, financial resources, funeral planning and more)
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

Contact Us:

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.