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COMMISSION EXECUTIVE ASSISTANT

  • 504566
  • PHOENIX
  • GAME AND FISH DEPT
  • Full-time
  • Closing at: Feb 4 2022 at 23:55 MST

GAME AND FISH DEPT

To conserve Arizona’s diverse wildlife resources and manage for safe, compatible outdoor recreation opportunities for current and future generations.

The Arizona Game and Fish Department manages fish and wildlife in Arizona and under the authority of the Arizona Game and Fish Commission, creates and implements scientific methods and regulations to effectively manage fish and wildlife habitat via conservation, enforcement, hunting, fishing, watercraft and off-highway vehicle recreation, and shooting sports. The Arizona Game and Fish Department dedicates itself to excellence, values its employees and supports a culture of stewardship, teamwork and partnerships.

COMMISSION EXECUTIVE ASSISTANT

DIRECTORS OFFICE / HEADQUARTERS / PHOENIX BASED

GAME AND FISH DEPT

Job Location:

Address:  5000 W. CAREFREE HWY, PHOENIX, AZ

Posting Details:

Salary: $36,814-$65,827 

Grade: 20

Closing Date: 2/4/2022

Job Summary:

Under direction of the Special Assistant to the Director, the Commission Executive Assistant position’s primary function will be to provide executive-staff level support for the Arizona Game and Fish Commission.

Job Duties:
  • Ensuring all aspects of the Commission public meeting process are followed including preparing draft agendas and other Commission materials
  • Independent, timely and accurate completion of complex assignments, including posting approved agendas, taking, producing and posting meeting minutes, drafting correspondence, distributing meeting materials to Commissioners, coordinating meeting logistics, locations and venues, and arranging travel
  • Maintaining Commission Order records, processing certified Commission actions as a Notary Public, maintaining Commission files, including archives, purchasing, processing requisitions, and maintaining a corporate card activity log
  • Performs other duties as assigned, such as, working with Director’s Office administrative staff on various projects and assignments
Knowledge, Skills & Abilities (KSAs):

The candidate must have knowledge of: Department organizational structure and functions, Commission processes, Arizona Open Meeting Law, meeting and schedule management to include document preparation such as agendas and minutes, purchasing, meeting logistics and travel management. Candidate must have skill in: proactive project management, organizational skill, Google Suite, collaboration, strong grammar and writing techniques, budget tracking, data research/analysis, verbal communication, public relations techniques, maintaining confidentiality, problem solving and promoting positive interpersonal relationships.

The ideal candidate will be able to exercise situational leadership and plan, coordinate, and establish priorities with attention to detail and times lines, working under general direction, developing effective plans and methods for program improvements. Ability to work independently and as part of a team.

Pre-Employment Requirements:

Position requires possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.).

Benefits:

 

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Contact Us:

If you have any questions, please feel free to contact Brisa Daniel at bdaniel@azgfd.gov for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.