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Construction Procurement Manager

  • 504417
  • PHOENIX
  • DEPT OF ADMINISTRATION
  • Full-time

DEPT OF ADMINISTRATION

Delivering results that matter by providing best in class support services.

CONSTRUCTION PROCUREMENT MANAGER

DEPT OF ADMINISTRATION

Job Location:

General Services Division 

1400 W. Washington, B200 

Phoenix AZ 85007

Posting Details:

Salary: $70,000 - $80,000

Grade: 24

Closing Date: Open until Filled

Job Summary:

The Arizona Department of Administration (ADOA) is the operations hub of state government and strives to deliver results that matter. Integral to ADOA's mission is the State Procurement Office (SPO) and the General Services Division (GSD) which play a strategic role in the execution of key contracts and projects for both internal and external state agencies. SPO and GSD contain multiple departments that provide services to ADOA and outside agencies that all rely heavily on procurement support, including Planning and Construction Services (PCS), Facilities Operations and Maintenance (FOAM), Physical Security, Fleet, Surplus, and Administration and Finance. This position would provide critical real time engagement between the procurement manager/ analyst and stakeholders requesting the service.


The Construction Procurement Manager/Analyst assists management by strategically procuring the services needed based on current spending and requirements, supply challenges, and marketplace conditions: evaluates vendors based on factors such as price, quality, availability, reliability, and technical support; works with various GSD departments to identify current and future needs based on strategic goals/objectives and will employ a suite of lean tools to ensure activities align with business strategies; develops contracts specifications and actively negotiates contract terms and prices to help provide the best value and total cost for the state; may serve on or lead project teams; develops and maintains professional and dependable relationships with suppliers and customers; uses a variety of data analytics to assess cost/price analysis; leads proposals, negotiations, and management of complex procurement activities; makes recommendations and develops contractual language to ensure contract terms and conditions are met; gathers information via supplier databases and other sources, vetting candidates to make a final selection; delivers final award determinations and assesses performance throughout the contract lifecycle; collaborates with Human Resources, General Accounting, Attorney General's office, and other departments to process bids, and finalize contractual agreements; monitors outcomes and intervenes when appropriate.


This position is expected to be highly knowledgeable about and adept in following the Arizona Procurement Code statutes and policies, especially in the procurement of construction and design services. This role will be involved with construction planning and implementation and would be expected to have a thorough understanding of construction methods and best practices. A person in this role is expected to operate with little direct supervisor oversight. The ideal candidate will know when and how to inform/escalate in an effective manner about real and potential issues and concerns and be able to effectively respond to challenges with respect to how processes were performed. This position typically requires a BS/BA degree in Supply Chain, Business Management, Finance, or equivalent+ direct experience. Must have industry background and knowledge in construction and facilities.

Job Duties:
  • Develops contractual terms and conditions; oversees bid proposals and actively negotiates contractual agreements with suppliers; prepares award documents for signature; conducts post award and contract administration activities such as post-award meetings, renewing/ extending contracts, requesting and reviewing certificates of insurance, and resolving contractual issues; conducts research and analysis to prepare written determinations and justifications to comply with the Arizona Procurement Code; interprets the procurement code, statutes, and agency policy and procedures; confers with all GSD departments. 
  • Develops specific sourcing strategies along with internal stakeholders; develops and maintains reports on, and provides recommendations regarding industry and market trends; develops technical data, statements of work, delivery schedules, milestone payments, terms and conditions, offset requirements, and other contractual elements into cohesive proposals; develops communications with internal customers to ensure supply contracts support business strategies. 
  • Supports GSD departments (PCS, Physical Security, FOAM, Finance and Administration, Fleet, Surplus) in any day to day operational requests.
    Manages and oversees multiple construction contracts; assists GSD and state staff in negotiating various contract proposals; drafts and reviews requests for proposal (RFP), develops and drafts scopes of work for various services or materials. Serves as primary point of contact between the State and vendors for contractual matters on assigned contracts and projects; establishes and manages professional relationships with vendors and internal stakeholders. 
  • Assists in the developing Procurement policies, procedures, and guidelines for use within GSD departments and externally with contractors to optimize the management of construction contracts while ensuring overall compliance with the State Procurement Office. 
  • Conducts supplier performance monitoring/reporting; works with internal stakeholders and customers to develop, monitor, report and hold suppliers accountable for performance measures; ensures appropriate reviews are conducted and reported in accordance with contractual agreements. 
  • Other duties as assigned as related to the position.
Knowledge, Skills & Abilities (KSAs):

Knowledge of:

  • Construction methods and practices 
  • State and federal statutes and rules related to government procurement activities and contract administration
  • Best practices to determine appropriate sourcing strategies/methods 
  • Effective negotiation techniques 
  • Supply chain, logistics, and resource management 
  • Effective techniques of relationship management 
  • Solicitation techniques
  • Personal computers and various software applications(specifically excel, word and Adobe) 
  • General accounting practices as they relate to contracts and vendors 
  • Sources of supply, local and national markets, and pricing trends

Skilled in:

  • Developing scopes of work 
  • Managing multiple projects simultaneously 
  • Oral and written communication 
  • Developing and implementing various sourcing strategies 
  • Interpreting applicable laws, rules, policies, and procedures 
  • Conducting data analysis to produce effective and accountable contracts 
  • Developing and maintaining customer and supplier relationships 
  • Negotiating contractual terms and conditions 
  • Developing effective monitoring and reporting tools to ensure contractual terms are adhered to 
  • Leading various project teams 
  • Interpreting business issues and recommending solutions/best practices

Ability to:

  • Occasionally travel to job sites to hold pre- bid conferences or assist to evaluate project vendor performance as needed 
  • Work independently as well as contributing as a team member 
  • Develop and implement strategic sourcing strategies Establish and maintain effective customer and supplier relationships
  • Communicate with a wide variety of customers, internal stakeholders at all levels, and suppliers 
  • Lead teams using a variety of lean tools 
  • Effectively negotiate contract terms and conditions to optimize state expenditures and ROI Synthesize, summarize, and analyze a variety of data/sources and formulate workable recommendations 
  • Work in a dynamic team environment that allows the incumbent to be responsive to changing goals and priorities
Selective Preference(s):
  • Bachelor's Degree in either Supply Chain, Construction, Purchasing, or 5 years of Procurement experience in the field of Construction or Facilities in lieu of a degree 
  • Knowledge of Arizona Procurement Code, specifically Article 5-Procurement of Construction and Specific Professional Services, and Title 34-Public Buildings and Improvements.
Pre-Employment Requirements:
  • Background and reference check, including a state and federal criminal records check 
  • Requires possession of and the ability to retain a current, valid state-issued driver’s license appropriate to assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driving training (see Arizona Administrative Code R2-10-207.12).
Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:

  • Sick leave 
  • Vacation with 10 paid holidays per year 
  • Health and dental insurance 
  • Retirement plan 
  • Life insurance and long-term disability insurance 
  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:
  • Positions in this classification participate in the Arizona State Retirement System (ASRS). 
  • Please note, enrollment eligibility will become effective after 27 weeks of employment.
Contact Us:

If you have any questions please feel free to contact Shelia Wiggins-Wayne at shelia.wiggins@azdoa.gov or 480-645-2290 for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.