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CONTRACTS COMPLIANCE OFFICER

  • 508926
  • PHOENIX
  • PARKS BOARD
  • Full-time
  • Closing at: Jun 28 2022 at 23:55 MST

PARKS BOARD

Managing and conserving Arizona’s natural, cultural and recreational resources for the benefit of the people both in our parks and through our partners.
To learn more about Arizona State Parks and Trails, visit our web site at azstateparks.com.
Arizona State Parks and Trails protects and preserves 30 State Parks and Natural Areas. The agency also includes the State Trails Program, outdoor-related Grants Program, the State Historic Preservation Office, as well as the Off-Highway Vehicle Program, and more. Arizona State Parks and Trails provides over 1,400 camping and RV sites throughout the parks and manages 8 of the top 25 most visited natural attractions in Arizona.

CONTRACTS COMPLIANCE OFFICER

ARIZONA STATE PARKS & TRAILS

Job Location:

Address:   1110 WEST WASHINGTON STREET, PHOENIX, AZ 85007

Posting Details:

Salary: 65,000 -$80,000 

Grade: 23

Closing Date: June 28, 2022

Job Summary:

The Contracts Compliance Officer works with agency staff on the development of cooperative agreements, partnership agreements, intergovernmental agreements, concession agreements, interagency service agreements, license agreements, memorandums of understanding, and amendments. Conduct contract compliance reviews and audits for executed contracts using best industry practices and procedures to ensure all contractual terms are being met and initiate action for contractual terms that are not in compliance. Works with agency staff on development of right-of-entry permits, as well as easement and lease documents. Contributes to the creation and review of concessions-related Requests for Proposals as assigned. Negotiates cooperative arrangements, programs, or activities between and among agencies at the same or different levels of government or between public and private agencies in order to advance common interests. Rejects or accepts elements or clauses in contracts in accordance with policy, laws and/or rules. Monitors contracts to ensure compliance with Federal and State laws and regulations; monitors contractees for compliance with contract requirements; reviews reports and other data; conducts on-site meetings and audits; evaluates effectiveness of contracted services; and provides consultation and expertise to agency management in the assigned program area. Monitors and tracks current agreements and plans for renewals, amendments, and terminations. Prepares both ongoing and periodic status reports on contracts and agreements; analyzes and presents data and recommendations to Executive Director and Executive Staff. Ensures accuracy of information. Assists in researching efficiencies, growth opportunities, and innovative ideas. Works effectively with internal and external contacts; communicates with citizens, local officials, and other agencies as necessary. Performs other duties as assigned

Job Duties:

- Conduct contract compliance reviews and audits for executed contracts using best industry practices and procedures to ensure all contractual terms are being met and initiate action for contractual terms that are not in compliance.
- Develop cooperative agreements, partnership agreements, intergovernmental agreements, concession agreements, interagency service agreements, license agreements, memorandums of understanding, and amendments.
- Prepare applications for real property leases, easements, right-of-way permits, and other similar documents.
- Provide consultation and expertise to agency management in the assigned program area. Engage in research and negotiations to effectively implement partner agreements; evaluate substance and potential areas for improvement within agreements.
- Develop, implement, and manage organizational systems for contract and compliance matters. This includes, but is not limited to: developing timelines for agreements, amendments, renewals, terminations, and expirations; implementing tracking and notification systems, managing contract/agreement status; and evaluating and planning next steps for agreement processing.
- Develop, implement, and manage administrative processes including, but not limited to: maintaining calendar; handling phone calls, e-mails, and other correspondence; filing; coordinating meetings; creating and maintaining documents, spreadsheets, databases, and presentations; word processing; etc.
- Evaluate and adjust the processes as needed to increase efficiency.
- Develop and maintain relationships with partners, including communities, tribes, Indian Nations, Friends groups, government entities (Federal, State, County, & Municipal), and other agencies and organizations.
- Actively manage partnerships and participate in meetings; evaluate opportunities for growth.
- Work with agency staff on development of real property documents.
- Provide assistance with the management and research of existing and new real property acquisitions and property management documents (i.e. leases, easements, right-of-way issues, and right-of-entry permits).
- Prepare leases, easements, permits, and license documents and conduct other real property activities as required.
- Contribute to the development of master plans and map creation, as requested.
- Other duties as assigned as related to the position

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Critical thinking; law and legal procedures; engagement and partnership building; developing deliverables; communication techniques that attract public support for the agency's programs and objectives; concepts of conflict resolution and/or mediation; contract management; partnering principles, processes, and policy; Mission of Arizona State Parks; organizational, scheduling, and filing methods; structure and purpose of various types of agreements and contracts; Microsoft Office; contract, Procurement code, public records, and administrative law; research techniques and methodology; proper formatting, grammar, and punctuation for memos, correspondence, agreements, and other documents; government processes and/or environment.

Skill in:
- Establishing and maintaining work relationships with contracted and governmental agency representatives and special interest groups; compiling, analyzing, evaluating, and presenting information; acting as a strategic advisor for management on partnering and communication issues; interpersonal relationships; effective communication; Microsoft Office and other computer applications; customer service; planning, organizing, and scheduling meetings; tracking agreements and other time sensitive materials; drafting and editing agreements, correspondence, and other documents; proofreading and fact-checking documents; professionally engaging with the public in person, via e-mail, over the phone, and through other correspondence; effectively engaging with the public; performing administrative tasks, including, but not limited to: filing, typing, handling phone calls, e-mails, and other correspondence, etc.; following directions closely and in a timely manner.

Ability to:
- Clearly and concisely communicate Agency's position; react strategically to concerns and issues raised; critically think; meet deadlines and adjust to changing priorities, adapt to fast-paced environment; quickly grasp business objectives, prioritize and organize work and handle multiple matters simultaneously; identify, define, and prioritize risks and communicate to appropriate internal decision-makers for discussion and resolution; establish professional relationship with contractors, friends groups, governmental agencies, tribes, and other partners; written skills; plan, organize, and coordinate; work independently while following direction given; travel to meetings, as needed; handle stress and adapt to a fluid environment.
- Possession of, or ability to obtain, as appropriate, valid driver's license. Candidate will be driving Arizona State vehicles to location as necessary.

Selective Preference(s):

- A Bachelor's Degree or Master's Degree in Public Administration, Business, Finance, Planning, or related field.
- Experience writing and negotiating leases, contracts, and agreements. Experience building relationships and partnerships.
- Experience working with Executive level staff. Experience appropriate to the assignment.

Pre-Employment Requirements:

Possession of, or ability to obtain, as appropriate, Arizona valid driver's license. Candidate will be driving Arizona State vehicles to location as necessary.

Benefits:

The State’s comprehensive benefits package includes, affordable medical, dental, life, and short-term disability insurance plans. Top ranked retirement and long-term disability plans, deferred compensation plan. Accrued sick leave and vacation leave, ten paid holidays per year and wellness plans.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Eligible for Arizona State Retirement System pension. Enrollment eligibility will become effective after 27 weeks of employment for newly hired State of Arizona employees.

Contact Us:

For questions about this career opportunity please contact Recruitmenthr@azstateparks.gov

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.