LAND DEPARTMENT

1110 W. Washington St.
Phoenix, AZ 85007

Salary: $55,000 - $60,000 

Grade: 20

Closing Date: Open until business needs are met

Under the direction and guidance of the Arizona State Land Department (ASLD) Title and Contracts (T&C) Manager, the Contracts Management Specialist 3 will process and examine complex applications and title documents, gather data for metrics, create reports, and manage contract boilers, ensuring they are following all applicable statutes, rules, and policies. Responsible for meeting deadlines, and for the accuracy of information disseminated. This position must exercise considerable independence and discretionary judgment. The ability to communicate effectively, orally and in writing, including but not limited to detailed and lengthy land use and title reports is a must. This position will interact with all levels of ASLD staff, including the Commissioner's Office, customers, federal, state, and local government officials, the Attorney General’s Office, Court of Law, and members of the public.

Upon successful completion of the required training and probationary period, this position may offer the ability to work a hybrid remote work schedule, based upon the department's business needs and continual meeting of expected performance measures. All work, including remote work, should be performed within Arizona. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

• Process critical/complex surface applications for purchase, lease, permit and rights of way. Interpret and identify location of land from land legal descriptions.
• Advises, instructs, and explains contract (lease) matters to staff and managers.
• Create/modify/provide lease and application reports related to application processing to internal and external customers.
• Assists, trains, and mentors other Examiners on complex and difficult issues applicable to state/federal land transactions and ASLD records involving land acquisitions and dispositions.
• Develop and/or update applicable forms, policies and procedures relating to this position.
• Research state/federal regulations, program guidelines and related documents to gain knowledge and understanding of state/federal laws. Research electronic, microfilmed, and physical land records and prepare complex title reports.
• Attends and participates in meetings closely related to process improvements and contracts management.
• Coordinate title research and process federal condemnations, re-conveyances, relinquishments, resurveys, etc.
• Other duties as assigned as related to the position.

Knowledge of:
-Statutes, Departmental Rules, Policies, Objectives, and Procedures as it relates to acquisition/disposition of State land
-Basic real estate planning and disposition
-How to read and interpret acquisition and disposal instruments
-Condemnation procedures, legal technology, land research practices
-Preparation of documents/reports pertaining to acquisition and disposition of State land.
-Federal and State laws and statutes governing contractual (lease) agreements

Skilled In:
-Effective communication, both verbal and written
-Reading and interpreting encumbrances, chain of title, leasing and land records
-Writing and creating reports related to applications and lease contracts
-Establishing and maintaining effective working relationships with contracted and governmental agency representatives and special interest groups
-Attention to detail and time management
-Microsoft Office and Google Suite products

Ability To:
-Prepare in-depth, accurate, clearly organized and complete land use and title research reports
-Interpret land legal descriptions, maps, title and encumbrance documents
-Exercise considerable independence and discretionary judgment
-Deal courteously and effectively with all levels of employees, including the Commissioner's Office, customers, federal, state and local government officials, the Attorney General's Office, Court of Law, and members of the public
-Comply with given instructions and established guidelines in accordance with State and Federal Statutes, rules, policies and procedures

A minimum of 3-5 years’ experience in:
• Examining and/or title work similar to that done within a title company, assessor's office or state, federal or City land/title Department.
• Interpreting legal descriptions and examining/processing legal contracts.
• Any combination of training and experience that meet the Knowledge, Skills, and Abilities (KSAs); may include, but are not limited to, relevant degree from an accredited college or university, coursework, and work experience relevant to assignment.

• Requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete required driver training. (refer to Arizona Administrative Code R2-10-207.12.)

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

• 10 paid holidays per year
• Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child
• Other Leaves - Bereavement, civic duty, and military
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable health insurance plan, including medical, dental, life, and disability insurance
• Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
• RideShare and Public Transit Subsidy
• A variety of learning and career development opportunities

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Lifetime Pension Benefit Program
• Administered through the Arizona State Retirement System (ASRS).
• Defined benefit plan that provides for life-long income upon retirement.
• Required participation for Long-Term Disability (LTD) and ASRS Retirement plan.
• Pre-taxed payroll contributions begin after a 27-week waiting period (prior contributions may waive the waiting period).
Deferred Retirement Compensation Program
• Voluntary participation.
• Program administered through Nationwide.
• Tax-deferred retirement investments through payroll deductions.

If you have trouble applying for this position, please email HRIShelpdesk@azdoa.gov for assistance.
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting ASLD Human Resources at 602-542-2629. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.