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CRIMINAL HISTORY DATA ADMINISTRATOR

  • 506140
  • PHOENIX
  • ATTORNEY GENERAL (DEPT OF LAW)
  • Full-time

ATTORNEY GENERAL (DEPT OF LAW)

 

CRIMINAL HISTORY DATA ADMINISTRATOR

ATTORNEY GENERAL (DEPT OF LAW)

Job Location:

Address: Phoenix

Posting Details:

Salary: $42,000.00 

Grade: 18

Closing Date: Open until filled

Job Summary:

The Arizona Attorney General’s Office Criminal Division/Special Investigations Section is seeking a Criminal History Data Administrator; the position will be responsible for the following:

1. Updating AGO criminal histories electronically, by researching and updating Disposition Reports, gathering information to ensure accurate information is captured in the ACJIS database.
2. Research historic cases to ensure dispositions are entered into the system. Communicates with court staff and/or Arizona Department of Public Safety (DPS) Criminal History and/or statewide County Sheriff's Offices' AFIS Divisions.
3. Completing criminal history dispositions entries as it pertains to the current cases, new cases and closed cases.
4. Tasked with being the Asst. Systems Security Officer, acting as a liaison between the AGO and the DPS. Responsibilities include: record validation; quality control matters; updating, dissemination and security of manuals and other ACJIS/NCIC publications; ACJIS system security matters; agency personnel training and Terminal Operator Certification compliance; ACJIS/NCIC access; dealing with any equipment issues; conducting operation audits; dealing with ACJIS network usage; hit confirmations.
5. Assist in developing a Disposition Policy and Procedures for the AGO to correctly manage dispositions.
6. Maintain statistical data as it relates to criminal dispositions completed and pending.
7. Answer phones for the Criminal Division and directs calls to the appropriate section staff member.

Job Duties:

• Enters electronic data entry to ensure updated Disposition Reports (criminal histories) are accurately reflected. Research aged cases regarding accuracy. Communicate with court staff and/or Arizona Department of Public Safety Criminal History and/or statewide County Sheriff's Offices' AFIS Divisions with questions related to disposition reports. Answers and directs phones for the Criminal Division.
• Serves as the Asst. Site Security Officer (SSO). Responsible for record validation; quality control matters; updating, dissemination and security of manuals and other ACJIS/NCIC publications; agency personnel training and Terminal Operator Certification compliance; ACJIS/NCIC access; dealing with any equipment issues; conducting operation audits; dealing with ACJIS network usage; hit confirmations.
• Assist in developing a Disposition Policy and Procedures for the AGO to correctly manage dispositions.
• Maintain statistical data as it relates to criminal dispositions completed and pending.

Knowledge, Skills & Abilities (KSAs):

• Knowledge of the federal and state policies for the ACJIS system.
• Understanding of the attorney/client relationship including the need for confidentiality and discretion.
• Considerable data entry experience and knowledge.
• Knowledge of technical legal terms.
• Substantial working knowledge of various computer programs, software and applications.
• Knowledge of maintaining statistical data.
• Proficient in data entry skills.
• Skill in oral and written communication.
• Skill in composing correspondence and legal documents.
• Grammar, punctuation, spelling, basic editing, formats of a wide variety of documents.
• Skill in docketing and monitoring deadlines.
• Skill in problem solving, ability to independently identify and analyze situations using good judgement.
• Skill in communicating with internal and external personnel at various law enforcement offices and court staff.
• Skill in answering and directing telephone callers appropriately.
• Ability to find, collect, preserves and evaluates compiled information for use in completing work assignments.
• Ability to work independently and with a team, and be self-motivated.
• Ability to understand the attorney/client relationship including the need for confidentiality and discretion.
• Must be able to act with tact and diplomacy when dealing with outside agencies, employees and high level public officers.
• Ability to be self-initiated, pro-active problem solver with the ability to multi-task while maintaining attention-to-detail.
• Ability to make decisions regarding sequence and priority of assigned tasks.
• Ability to analyze and resolve issues.
• Ability to effectively communicate orally and in writing.
• Ability to use and learn various types of equipment, computer and software quickly and effectively.
• Ability to plan and organize a heavy workload under some pressure conditions.
• Ability to gather and summarize data and compose reports and statistics.
• Ability to form and maintain cordial working relationships with all level of staff and supervisors/AGO leadership.

Selective Preference(s):

Experience in management of law enforcement data, information, intelligence, data or related analytical field. Preference given to individual with experience working with law enforcement personnel and knowledge of criminal justice.

Pre-Employment Requirements:

• Must be Terminal Operator Certified (TOC) or obtain certification through our office within thirty (30) days of hire date.
• Travel is required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

Benefits:

The Attorney General's Office offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov.

During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.