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CUSTOMER SERVICE REPRESENTATIVE 4 ( Bureau of Special Licensing)

  • 500385
  • PHOENIX
  • DEPT OF HEALTH SERVICES
  • Full-time

DEPT OF HEALTH SERVICES

The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Pilot Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

CUSTOMER SERVICE REPRESENTATIVE 4

Division of Licensing - Bureau of Special Licensing

Job Location:

Address:  150 N. 18th Ave. Phoenix 85007

Posting Details:

Salary: $32,000 

Grade: 17

Job Summary:

This position supports the Bureau of Special Licensing by performing high level customer service activities. The Bureau issues state licenses for over 17,000 professionals and facilities. Will provide courteous, accurate, and timely customer service to the public of the State of Arizona through the understanding of the compliance with statues, rules and regulations, policies and procedures pertaining to the Bureau of Special Licensing. Responsible for the processing and security of customer information, receipts, certified paper, applications, corrections, amendments, and confidential documents pertaining to the Public Health Licensing Services. Researches information on multiple databases, collects fees, records transactions and other information in electronic systems. Participates in answering customer calls and responding to email communication providing direction and assistance to each customer in a timely and professional manner. This entails managing the most complex customer service complaints, inquiries and issues that may include specialized instructions. This position may train new support staff within the Bureau and will serve as back up for the Customer Service Supervisor. In addition, other administrative duties and/or special projects as assigned by the supervisor.

Job Duties:

- Process initial and renewal applications. Answers telephone calls and emails and give appropriate specialized guidance and information to the customer to facilitate resolution of the issue. Research the various databases to identify a record, order information and the status of documents.
- Handles complex customers inquiries in a calm, professional manner. Interprets and applies statutes, rules, policy and procedures as appropriate to the job function. May evaluate and recommend changes to processes and procedures.
- Act as 'backup' for front desk/reception area.
- Sort, review and process all mail and requests that customers send through the mail and electronically. This includes updating databases related to licensing applications.
- Provide administrative duties and/or clerical support for special projects as assigned by the supervisor to include serving as a back up supervisor and training other staff members.
- Prepares documents for public record request ensuring documents are redacted and the request is inclusive of the documents requested.
- Other duties as assigned and relevant to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Customer service techniques.
- Use of office equipment and computer systems.
- General office procedures and practices.
- Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.
Skills in:
- Oral and written communication.
- Using courtesy and tact when interacting with internal and external customers.
- Use of office phones.
- Operating a register and cash handling.
- Use of office equipment and computer systems, operate new computer systems and processing equipment.
- Operating a cash register, cash handling, and money handling.
Ability to:
- Learn compliance statutes, general rules, regulations, and policies and procedures of the OVR and the Medical Marijuana Patient Registry Program.
- Learn and operate new computer systems including programs and processing equipment.
- Provide information using oral and written communication.
- Listen and interpret information.
- Resolve problems.
- Multi-task with attention to detail
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Selective Preference(s):

The ideal candidate will possess strong customer service skills.
- Minimum high school diploma or equivalent. 5+ years of experience in customer service. Experience with computer and technology preferred.
- Training will be provided

Pre-Employment Requirements:

Employees who drive on state business require possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license checks, must maintain acceptable driving records and must complete any driver training (See Arizona Administrative Code R2-10-207.11).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.

Contact Us:

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.