This position is responsible to for the daily operation of the mail room and supervision of the mail room staff. Make services call for departments requesting a trouble or service call and follow up with that department to make sure services was completed. Direct oversight of mail room staff to make sure inventory and shelves are being kept orderly. Meet weekly with staff to train and discuss current issues. Monitor the organization of both the mail and storage room, which includes interaction with Arizona State Surplus to remove all surplus items from building the building.
This position is responsible to for the daily operation of the mail room and mailroom equipment; supervise mailroom staff; conducts both internal and external mail courier services; works with USPS, Fedex, and UPS to facilitate the pick up and drop off of packages and parcels; serves as back up to Claims Pitney Bowes production printer, sorter and envelope stuffer; follows up with mail room staff to make sure inventory and shelves are being kept ordering and stocked regularly; makes services call for division copiers and fax machines and monitors the organization of both the mail and storage room, which includes interaction with the Arizona State Surplus to remove all surplus items from the building.
Knowledge in the collection, sorting, preparation and delivery of mail.
Knowledge of Postal Regulations, correct meters, registering and certifying of mail.
Knowledge to determine the most cost effective method of mailing, correct metering,
registering and certifying of mail.
Knowledge to oversee and participate in maintaining routine office records and reports.
Knowledge of basic store keeping procedures, including shipping, receiving, and inventory control.
Knowledge of special storage requirements for certain materials/supplies.
Knowledge of Arizona State Surplus processes and procedures.
Skill in supervision.
Skill in usage of computer and various operating system to complete daily tasks.
Skill in planning planning work flows and schedule work.
Interpersonal skills and in working closely with others.
Organizational skills to include work areas.
Skill in observing safety requirements in maintaining work areas clean and free of unnecessary debris.
Skill in dealing with difficult situations and with constant interruptions.
Skill in being flexible.
Skill in providing good customer service.
Skill in working well with others/ coworkers.
Skill in prioritizing work load of the mail unit.
Skill in basic mathematical calculations.
Skills in operating and maintaining postal machines.
Skills in performing basic office record keeping.
Skills in checking incoming items against both the packing slip and using automated mail and inventory tracking systems.
Ability to supervise and discipline employee as needed.
Ability to work on computer and use various operating systems to complete daily tasks.
Ability to schedule and prioritize work flow and work schedules.
Ability to work closely with others.
Ability to organize.
Ability to handle difficult situations and deal with constant interruptions.
Ability to supervise mail room and supply operation’s and staff.
Ability to provide guidance and training to mail room/supply staff and effectively discipline as necessary.
Ability to recognize and engage those with different backgrounds, characteristics, and perspectives to bridge gaps in understanding of differing viewpoints, as well as ensuring
persons with diverse perspectives are given the opportunity to collaborate and provide input.
Arizona Driver's License:
Must possess valid Arizona Driver's License. Required In-state and out-of-state travel is required. Requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must complete any required driver training (See Arizona Administrative Code R2-10-207 (12). Employees may be required to use their own transportation, as well as maintaining valid motor vehicle insurance and current Arizona vehicle registration; however, mileage will be reimbursed.
Two year on-the-job training as a clerk in a mail room and or two year experience working in a Post Office. Supervisory experience. Basic knowledge of automated inventory and mail room systems
The Arizona Department of Administration offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
You will be eligible to participate in the state employee health/disability insurance plan, and you are required to participate in the Arizona State Retirement System (ASRS). ASRS participation may begin immediately or upon your 27th week of employment. Contributions are matched by the employer.
If you have any questions please feel free to call 602-542-5559 or email HR@azica.gov for assistance.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.