ARIZONA DEPARTMENT OF ADMINISTRATION

State Procurement Office (SPO)

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures

Main Office Location: 1400 w Washington st., Phoenix AZ 85007

Salary: Up to $93,000

Grade: 26

Open Until Business Needs are Met  

The Arizona Department of Administration (ADOA), State Procurement Office (SPO), is seeking a Data Analyst Intermediate to join our team. In this role, you will be a key contributor to our data and reporting initiatives. Your primary responsibilities will include building and maintaining a variety of reports and dashboards, leading reporting user group meetings, and identifying new opportunities to leverage data. You'll also be a primary point of contact for internal and external audits, manage the SPO website, and oversee records management and retention.

Collaboration is essential, as you'll work closely with the ADOA data management team and support various operational tasks, including monthly production deployments and upgrades. You will also be responsible for managing the SPO inbox, assisting with new employee onboarding, and driving process improvement efforts across the office. This position is ideal for a proactive and detail-oriented professional who excels at both technical execution and collaborative problem-solving.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• SPO Data Analytics & Reporting: Leading enterprise level e-Procurement system reporting - prioritizing, developing, and releasing new reports and queries for the system; compilation, management, and distribution of multiple reports utilized for strategic decision making within SPO; report building and data analytics in response to Public Records Requests. The SPO Data Analytics & Reporting team plays a critical, enterprise-level role in optimizing the e-Procurement system and empowering strategic decision-making across the organization. Our core responsibilities encompass the entire life-cycle of data management, from prioritizing and developing new reports to their compilation, distribution, and analysis.
• Enterprise-Level e-Procurement System Reporting: Lead the development and release of new reports and queries within the e-Procurement system. This involves a rigorous process of prioritizing reporting needs based on business requirements, designing intuitive and informative reports, and ensuring their accurate and timely delivery to stakeholders. Our goal is to transform raw data into actionable insights that enhance procurement efficiency and effectiveness.
• Strategic Decision Support: A crucial aspect of our work involves the compilation, management, and distribution of multiple reports specifically designed to support strategic decision-making within the State Procurement Office (SPO). These reports provide a comprehensive overview of procurement activities, trends, and performance metrics, enabling leadership to identify opportunities for improvement, mitigate risks, and align procurement strategies with broader organizational goals.
• Partner with ADOA Data Governance Council, align with the Governor's goals and ADOA Strategic Plan, establish agency-wide data governance to leverage data assets, promote understanding, develop common vocabulary, standardize shared data, facilitate collaborative decision-making, implement data management policies, lead data management efforts, and serve as a model for other agencies.
• Public Records Request Fulfillment: We are responsible for building reports and performing data analytics in direct response to Public Records Requests. This requires a deep understanding of the e-Procurement system's data architecture, the ability to quickly extract and analyze relevant information, and the commitment to providing transparent and accurate data in compliance with legal requirements. Our efficiency in this area ensures prompt and precise responses to public inquiries. Compile and review respondent documents, communicate accordingly with the ADOA Comms team.
• Project Leadership & Support: Lead or assist the Operations Team on projects originating from the State Procurement Administrator, Director's Office, or Governor's Office, encompassing enterprise purchasing, solicitation, and external presentations. Collaborate with vendors on system modifications, including testing and TAG deployments. This includes working with the Quality Assurance on testing tickets, upgrades and evening production deployments.
• SPO Purchasing Initiatives and inventory management - Act as co-lead for purchasing efforts for SPO including purchasing projects as identified by customer agencies, procurement/receipt/invoicing for SPO supplies/equipment, and supplier identification for various identified special projects for the SPA, Director, and the Governor's Office
• SPO Records Management/Retention - Co-lead all of SPO's records management and retention activities including ensuring that documents are maintained through their appropriate retention schedule, physical records are appropriately preserved, and SPO employees have the tools and necessary knowledge to ensure adherence to all applicable records retention schedules
• E-Procurement Platform Audit Support: Participate in ADOA's annual audit by supporting the e-procurement audit requirements

Knowledge of:

• State and Federal statutes and rules related to government procurement activities
• Lean tools and methodologies
• Project Management skills and tools
• Supply chain, logistics, and resource management
• Intermediate to advanced data manipulation

Skills in:

• Time management and prioritizing work
• Excellent communication skills, including group facilitation and problem-resolution techniques
• Working effectively independently and in a group setting
• Data analytics and query building (including SQL)
• Developing effective monitoring and reporting tools

Ability to:

• Establish and maintain effective customer and internal stakeholder relationships
• Synthesize, summarize, and analyze a variety of data sources and provide recommended solutions
• Work in a dynamic team environment that allows the incumbent to be responsive to changing goals and priorities

• Bachelor's Degree in Business, Public Administration, Supply Chain, or other closely related field
• Certificate or Equivalent in applied data analytics

• Valid Arizona Driver's License
• Background and reference check, including a criminal records verification

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Participation in ASRS Lifetime Benefit Pension Plan after 26 weeks of employment

• If you have any questions please feel free to contact Christopher Langseth at christopher.langseth@azdoa.gov for assistance
• The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer