DEPARTMENT OF ECONOMIC SECURITY

Division of Child Support Services (DCSS)
1789 West Jefferson Street, Phoenix, Arizona 85007

Salary: $105,000.06 - $105,600.14 

Grade: 25

Open Until Filled  

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come Join the DES Team!

The DCSS Deputy Business Administrator (Business & Finance Administrator) provides high-level leadership and direction to execute financial, operational, and strategic initiatives for the Division. This includes leading teams responsible for budget, business development, contract and purchasing management, data analytics, facilities management, and the State Disbursement Unit which processes more than $700M in child support annually. This position works with senior leadership to identify and avoid liabilities that may place federal incentives at risk and/or compromise service for clients.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Essential Duties and Responsibilities include but are not limited to:
- Assist with the oversight and management of the Division's accounting, finance, data analytics, information and reporting; accounts payable; contracts; purchasing, facilities, and State Disbursement Unit/Clearinghouse.
- Analyze performance, plan, organize and assign work, establish priorities, and assure that realistic completion schedules are developed, documented, and communicated to all stakeholders.
- Assist with recognizing, managing, and mitigating risk; monitor any open legal issues involving the Division that affect the delivery of services, construct and monitor reliable control systems; ensure that the division complies with all legal and regulatory requirements.
- Ensure that record-keeping meets the requirements of auditors and government agencies; report risk issues; maintain relations with external auditors and investigate their findings and recommendations.
- Oversee funding and monitor cash balances and cash forecasts; arrange for debt and equity financing; grant funding and related activity.
- Identify procurement objectives and methodologies; assist with statements of work; perform analyses of elements of cost; coordinate with technical experts; make competitive range determinations and conduct post-award conferences.
- Coordinate responses to requests for information from outside sources regarding financial management activities, to include those from the legislature and the media.
- Perform management control assessments of financial system related business processes and procedures and identify weaknesses in the design and effectiveness of internal or management controls.
- Oversee facilities management and identify cost reduction strategies for modifications or improvements for all offices throughout Arizona. Advocates for DCSS operational needs in multi-service centers and manages space needs in accordance with budget and staffing projections.

Knowledge in:
- Federal and State laws, rules, regulations, policies, procedures, goals and responsibilities.
- Extensive knowledge of department/agency regulations and operating procedures.
- Principles, concepts, practices, methods and techniques of government and financial accounting.
- Internal control structures and fiscal management.
- Analysis, auditing, review and evaluation tools.
- Reference materials such as federal regulations, financial research methodologies, management and supervisory techniques and team motivation.

Skills in:
- Strong facilitation and active listening skills.
- Managing and balancing a wide variety of management and administrative functions.
- Supervision including interpersonal skills and imparting knowledge to others.
- Being collaborative and flexible with a strong service mentality.
- Critical thinking, detail oriented and analytical skills.
- Examining, developing, re-engineering and recommending financial policies and procedures.

Ability to:
- Summarize, analyze and interpret large amounts of complex information.
- Plan, coordinate, analyze, and establish priorities across multiple assignments.
- Manage, coach, mentor and counsel a diverse group of professionals.
- Exercise a high degree of discretion and independent judgment.
- Demonstrated commitment to the social sector with a passion for the organization's mission is essential.
- Demonstrated excellence in managing finance, accounting, budgeting, control and reporting.

The ideal candidate for this position will have:
- Bachelor's Degree in accounting, finance, economics, business, public administration or related field OR
five (5) years of professional experience in related fields including social service programs, human service fields, or other public policy.
- A minimum of two (2) years of supervisory experience in related field.

- Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
- Arizona Level One Fingerprint Clearance Card.
- If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
- All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Economic Security offers a comprehensive benefits package to include:

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work/life balance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

For questions about this career opportunity, please contact Jeremy Einwalter at (480) 640-8919 or JEinwalter@azdes.gov.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-8900. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.