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DIRECTOR OF BUSINESS OPERATIONS

  • 513643
  • PHOENIX
  • REMOTE OPTIONS
  • DEPT OF EDUCATION
  • Full-time
  • Closing at: Dec 4 2022 at 23:55 MST

DEPARTMENT OF EDUCATION

The Arizona Department of Education's mission is to advance equity and excellence for all students by serving school leaders, educators and staff, collaborating with communities, and leading with data-driven best practices. Our vision is equity for all students to achieve their full potential!

DIRECTOR OF BUSINESS OPERATIONS

SCHOOL SAFETY AND SOCIAL WELLNESS SECTION

Job Location:

Phoenix Location

Hybrid schedule (combination of telework and in-office) may be available for some job roles

Posting Details:

Salary: $75,000 - $80,000 

Grade: 22

Closing Date: 12/04/2022

Job Summary:

• The School Safety and Social Wellness team within the Arizona Department of Education (ADE) helps educators support the emotional, mental, and physical health and safety of students. The unit comprises several state and federally funded grants and contracts that work towards the team's purpose. The Director of Business Operations aids the team by overseeing the grants application process, developing budgets and financial reports, monitoring program expenditures, and implementing procurement activities in coordination with the program areas. Further, this position ensures compliance and coordination with state, federal, and agency fiscal requirements and processes through the interpretation of state and federal regulation and the development of unit procedures.
• As a supervisor, this position will have duties related to staff including overseeing and directing work activities; conducting regular one-on-one meetings; providing coaching and mentoring; administering performance evaluations; managing schedules and leave requests; and hiring and training.
• In-state travel is required for this position.

Job Duties:

• Supports the Grants Team Lead in developing, approving, and managing the grant application process and in providing technical assistance and training to grantees
• Manages the financial and operational activities of the unit including grant application responsibilities, preparation, and monitoring of budgets, development of financial reports, and implementation of procurement activities
• Acts as liaison between the unit and agency business offices, including Grants, Budget, and Procurement
• Oversee and coordinate office management operations, including materials storage and supplies and equipment inventory
• Attend office, stakeholder, and partner meetings as required

Knowledge, Skills & Abilities (KSAs):

Please note: For those selected for interviews, skills assessments may be administered as part of the interview process.

Knowledge:
• Budget development, financial management, and accountability
• Grants management
• Federal and state laws and regulations for procurement principles
• A Bachelor’s degree in business, accounting, or a related field or equivalent working experience is required
• Position requires supervisory experience (graduates of ADE’s Aspiring Leaders program may be considered in lieu of supervisory experience).

Skills:
• Effective written and oral communication
• Public speaking
• Organizational and time management
• Leadership
• High skill level with Microsoft Office including Excel or similar spreadsheet programs

Abilities:
• Manage multiple projects and tasks with competing priorities
• Establish and maintain interpersonal working relationships
• Ability to supervise and lead others
• Think critically, make objective determinations, and improve work processes
• Ability to research, review, and draw interpretation from administrative statutes and regulations

Selective Preference(s):

• Preference will be given to those applicants with a Master’s in Business Administration (MBA)

Pre-Employment Requirements:

• Position requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.).
• Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

Benefits:

ADE’s comprehensive benefits package includes:

• Affordable medical, dental, life, and short-term disability insurance plans
• Tuition reimbursement program available for education/professional development advancement
• Hybrid schedule (combination of telework and in-office) may be available for some job roles
• Top ranked retirement and long-term disability plans
• Deferred compensation plan
• Accrued sick leave and vacation leave
• Ten paid holidays per year
• Wellness plans

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

Contact Us:

The Arizona Department of Education is an EOE/ADA Reasonable Accommodation Employer. During all phases of the selection process, people with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the ADE Human Resources office at (602) 542-3186 or via e-mail at HumanResourcesGroup@azed.gov.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.