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DISASTER RECOVERY COORDINATOR II - PROCUREMENT

  • 511034
  • PHOENIX
  • DEPT OF EMERGENCY AND MILITARY AFFAIRS
  • Part-time

DEPT OF EMERGENCY AND MILITARY AFFAIRS

The Department of Emergency & Military Affairs (DEMA) is the headquarters for the Arizona National Guard. The Army National Guard is "Always Ready - Always There" providing military forces to accomplish community, State and Federal missions. The Air National Guard maintains excellence with flexible, sustainable, expeditionary and joint interoperable capabilities in all facets of current Federal and State missions. The Division of Emergency Management’s mission is to coordinate emergency services and efforts to governmental agencies to reduce the impact of disaster on person and property. The Division of Administrative Services maintains the business operations of human resources, finance, purchasing/contracting, and legislative activities. Many positions posted do not require military membership.

DISASTER RECOVERY COORDINATOR II - PROCUREMENT

DEPT OF EMERGENCY AND MILITARY AFFAIRS

Job Location:

Work Location: Papago Park Military Reservation (PPMR), Phoenix, AZ

Posting Details:

Salary: $21.1449 - $29.6109 per hour (DOE) 

Grade: 21

This position will remain posted until filled. Resumes will be reviewed weekly.

Job Summary:

The Disaster Recovery Coordinator II - Procurement position is a reservist position. A reservist serves in a part time, on-call, as-needed position.

The Disaster Recovery Coordinator II - Procurement position performs a wide variety of engineering functions to estimate work and costs involving damaged or destroyed property/facilities due to natural or man-caused disasters. Validates proper procurement processes related to project assignments. For grant specific programs, provides procurement support and insurance elements of projects for status and audit purposes.

Personally prepares for any time (24/7) response and no-notice recall to the State or Alternate Emergency Operations Center (SEOC) and / or Joint Field Office (JFO) during disaster or exercise activations. Trains for specific SEOC positions and performs duties as assigned through internal agency policy.

Job Duties:

Responsibilities include:
• Perform preliminary assessments of disaster related damage to public infrastructure for use in determining if a Governor's Emergency Proclamation and/or a Request for a Presidential Major Disaster Declaration is warranted. Meets with Applicants to inspect damaged facilities and prepares Preliminary Damage Assessment (PDA) report.
• Work with the disaster recovery applicants, political subdivisions, to file necessary forms and applications following established state and federal eligibility criteria. prepare project worksheets following established State and Federal eligibility criteria; collect and compile data; coordinate public disaster assistance programs; draft and review policies and procedures for recovery programs.
• Perform interim inspections of work and progress. Perform final inspections of completed work through on-site visits, compare completed work with approved scope of work; review applicant provided cost documentation to ensure the claimed costs are consistent with the work performed, perform final inspections (FIR) of completed work through on-site visits.
• Validate compliance with federal, state, and local procurement processes for project assignments. Provide procurement and insurance support to internal staff and Applicants for grant specific programs. Verify applications to ensure proper procurement requirements and insurance processes required by local, State and Federal law are met.
• Attend training workshops to learn and maintain a working knowledge of State and Federal Public Assistance programs for assessing disaster effects and preparing accurate estimates of costs to repair or replace damaged infrastructure.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
• Processes and procedures utilized in delivering recovery assistance.
• Laws, rules and regulations related to disaster recovery and the Public Assistance program.
• Grants Portal and eCivis requirements.
• Basic engineering knowledge.
• Federal, State, and local procurement requirements.


Skilled in:
• Verbal and written communication, including communicating effectively with co-workers and recovery applicants.
• Use of a personal computer, including composing correspondence, building/maintaining spreadsheets, navigating the Internet, and communicating by email.
• Understanding and verifying proper Procurement compliance.
• Requires the use of Microsoft Office applications, Google forms, Google dashboards, Adobe Acrobat, Grants Portal, and eCivis.
• Construction estimation of dimensions, volumes and costs.


Ability to:
• Listen effectively and take action based on communication received.
• Establish and maintain effective interpersonal relationships with coworkers, and recovery applicants.
• Multitask and manage time efficiently.
• Understand problems and limitations specific to natural and other disasters.
• Maintain accurate and orderly records, including hard copy files and e-files using Microsoft application.

Selective Preference(s):

Desired qualifications include any combination of experience, education and training that meets the knowledge, skills, and abilities described. Engineering degree, or equivalent, is preferred, or 10+ years of construction/general contracting experience. Business degree or equivalent, or 5+ years experience preferred in procurement or supply chain management with emphasis on local, State and Federal requirements. Experience in the Public Assistance program is preferred.

Pre-Employment Requirements:

• Requires possession of and ability to retain a current, valid state issued driver's license. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete a required driver training (See Arizona Administrative Code R2-10-207.12).
• In and out of State travel required.
• Selected incumbent is required to pass a criminal background investigation and have identification enabling them to enter federal facilities.

Benefits:

This position is not eligible for State benefits.

Retirement:

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

Contact Us:

If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.