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DIVISION FINANCE MANAGER

  • 509205
  • PHOENIX
  • DEPT OF HEALTH SERVICES
  • Full-time

DEPT OF HEALTH SERVICES

COME WORK WITH US! The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

DIVISION FINANCE MANAGER

DEPARTMENT OF HEALTH SERVICES

Job Location:

Address:  150 N. 18th Avenue, Phoenix, AZ 85007

Posting Details:

Salary: $83,000 

Grade: 24

Closing Date: OPEN UNTIL FILLED

Job Summary:

A Career in Public Service Awaits You, Come Join our  Planning & Operations team!

Your Talent, Our Mission: To promote, protect, and improve the health and wellness of individuals and communities in Arizona.

 

What You'll Do:

Under the general direction of the Budget and Finance Administrator, the Division Finance Manager (DFM) provides financial expertise, management, and oversight on all financial matters for one of the Divisions at DHS. The position is responsible for administering a variety of complex budgets from multiple sources (federal, state, and other) and numerous FTE. The position directs all financial activity for the Division through subordinate Bureau Finance Managers, Financial/Budget Analysts, and Purchasing Staff. This position will act as the Budget and Finance Administrator during absences and will share the responsibilities for the planning, directing, and execution of the finances for the Agency.

The position provides management and oversight on all financial matters for the division including development of Program, Bureau, and Division budgets; forecasting revenues and expenditures; compiling monthly budget reports; monitoring financial activities including revenues, expenditures, appropriations, budgets, obligations, and contractual activities; conducting monthly budget meetings with Assistant Directors and/or Bureau Chiefs; ensuring fiscal accountability; ensuring compliance with all applicable federal and state laws, regulations, rules, and policies; supporting and enhancing the Agency's Continuous Quality Improvement (CQI) initiatives; strategic planning; and leading/supervising subordinate staff.

This position will work with both its direct and indirect reports to; educate, empower, and build succession plans mitigating risk to the agency while building skill sets that will provide opportunities for growth and advancement. This will ensure financial staff from all divisions are working closely to maximize coordination, cooperation, and communication to improve efficiency, effectiveness, and standardize work practices across the agency. Coordinating and integrating (rather than supervising) the activities of multiple professionals and subordinate staff whose programs and/or organizational units interlock extensively to meet established organizational objectives and program goals. This position will also provide Agency wide training of Budget and Finance topics to all levels of agency staff to expand budget and finance knowledge to all those involved at any level to minimize risk to the agency. This position will also document new processes learned and cross train co-workers.

This position will also coordinate the development and submission of the Agency's proposed annual budget to the Joint Legislative Budget Committee (JLBC) and Office of Strategic Planning and Budget (OSPB). Responsibilities include: development of supplemental budget submissions and decision packages; entry into Buddies, AZIPS, and CLIFF; evaluation of potential legislative changes; and assist the CFO with responding to requests for information from JLBC and OSPB.

As technology changes this position will be required to learn and adapt to new software related to data reporting and dashboards.

Job Duties:

Directly or indirectly supervise Bureau Finance Managers, Senior Financial Analysts, and Purchasing Staff. Provide guidance, mentorship and training to subordinate staff.

Develop strategic financial plans and recommendations for the Division on all financial matters for executive level management.

Manage and oversee reconciliations of accounts, general ledgers, and ad-hoc analysis, recommend cost allocation methodologies, and identify cost-savings and revenue maximization opportunities.

Monitoring financial activities including revenues, expenditures, appropriations, budgets, obligations and contractual activities.

Ensure compliance with the Arizona State Accounting Manual, Generally Accepted Accounting Principles, and any and all applicable State and Federal Regulations. Identify potential internal control weakness, and recommend/implement potential solutions.

Consult with executive level management to develop and monitor division expenditures plans, identify potential shortfalls, and recommend potential solutions.

Assist in the agency's budget process including development and submission to JLBC and OSPB, in-depth analysis of financial issues, development of decision packages, completion of Buddies, AZIPS, and CLIFF, continuous evaluation of legislative proposals, and assist in on-going financial or legislative requests.

Report and Dashboard development using data analysis software. Must be able to adapt and learn current software being used as technology evolves.

Agency wide training of Budget and Finance Topics provided to all levels of agency staff. Standard work development of processes learned and cross training of co-workers.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Generally Accepted Accounting Principles
- Principles, concepts, practices methods and techniques of governmental accounting, internal control structures, and fiscal management
- State of Arizona Accounting Manual
- State government processes
- State budget and legislative processes
- Federal and State laws, regulations, and policies that govern the programs administered
- State financial systems including AFIS, ProcureAZ, and HRIS
- Grants Administration and contract management
- Management, leadership and motivational techniques
- Performance Management (PM), Project Management, Continuous Quality Improvement (CQI), and Lean methodologies.

Skills in:
- Multiple leadership and supervision techniques including interpersonal skills, and building and maintaining professional working relationships and emotional intelligence
- Analysis, interpretation and communication of financial data, and techniques to accurately maintain accounting data via various financial systems and Business Intelligence tools
- Problem solving and critical thinking
- Budget development, management, and forecasting
- Communication and social perceptiveness, both orally and written
- Tailoring complex financial information to non-financial audiences
- Problem resolution and negotiation

Ability to:
- Analytically and logically resolve issues and interpret findings, and arrive at sound, accurate judgments and decisions
- Produce high quality deliverables, under short time constraints, for a sustained period of time
- Synthesize large volumes of information
- Analyze financial data
- Lead, motivate, and manage various levels of professional staff
- Develop productive working relationships with various levels of staff throughout the Agency
- Utilize human capital and material resources efficiently and effectively
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Selective Preference(s):

Bachelor's Degree required in Accounting or Finance, or related field and 5 years of exp. in budgeting, familiarity with the governmental accounting, and extensive experience using spreadsheet and database systems. Master's degree in a related field may substitute for 2 years of the required experience.

Pre-Employment Requirements:

Employees who drive on state business require possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license checks, must maintain acceptable driving records and must complete any driver training (See Arizona Administrative Code R2-10-207.11).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.

Contact Us:

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.