The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an experienced and highly motivated individual to join our team as Executive Staff Assistant to the Education Administrator. The Executive Staff Assistant will provide high-level administrative assistance and expertise to the Administrator. The individual in this position will also provide supervisory responsibility for the Education Programs Project Specialist II position.
- Provides support to the Education Administrator and other managers as needed
- Composes professional correspondence and memorandums
- Tracks incoming and outgoing special projects and assignments
- Compiles information/documentation
- Conducts research
- Ensures assignments delegated by the administrator to other managers are completed within specified time frames
- Provides technical assistance as requested
- Interprets rules, regulations, policies, and procedures
- Supervises Program Project Specialist II
- Completes special projects and assignments, including tracking and compiling confidential information/documentation on various education-related subjects
- Coordinates submission of statistics/information from various entities as required/requested
- Monitors and assists with equipment inventory, budget, and policy review and development
- Verifies staff credentials, licenses, and certifications to ensure compliance with laws, rules, regulations, policies, and procedures
- Manages all aspects of the Administrator’s office, including scheduling daily, weekly, monthly, quarterly, and annual meetings, events, and appointments
- Coordinates meetings and events with other Bureaus and Divisions as well as outside entities
- Recommends organizational improvements
- Receives, tracks, reviews, analyzes, and processes confidential employee-related health issues, leave management, payroll, grievances, investigations, and discipline
- Maintains confidentiality of sensitive materials and information
- Prepares correspondence, coordinates reviews, conducts research, and ensures appropriate time frames are met
- Compiles information and statistics regarding resignations, hires, and absences and forwards information to required entities
- Monitors employee absences due to the Family Medical Leave Act (FMLA) and completes necessary documentation and letters in accordance with Arizona Department of Administration Personnel Rules and ADCRR policies and procedures, while ensuring time frames are met
- Attends meetings and training sessions
- Supervises the coordination of functions as needed
- Drives on State business
- Performs other duties appropriate to the assignment
- Principles and practices of management and supervision
- Procedure analysis and policy development
- Laws, rules, regulations, policies, and procedures pertaining to Education and State government
- Research techniques
- Use of personal computers and software
- Use of office equipment and organizational tools
- Position control techniques
- Verbal and written communication
- Organization and time management
- Establishing and maintaining interpersonal relationships
- Policy development and research
- ADCRR chain of supervision and reporting structure
- Study and analyze policy and procedure
- Recommend organizational improvements
- Build and maintain effective working relationships
- Coordinate information between various internal and external entities
- Conduct research
- Compile information and statistical reports
- Provide technical assistance as requested
- Maintain confidentiality
- Makes decisions
- Compose professional correspondence
- Track projects and assignments
- Meet deadlines
- Undergraduate or graduate degree
- Three (3) to five (5) years of experience in an Administrative Support role the at management level
Requires possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).
Employment is contingent on the selected applicant passing a background investigation.
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-2430.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.