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Elections Filing Manager

  • 514988
  • PHOENIX
  • SECRETARY OF STATE (DEPT OF STATE)
  • Full-time

SECRETARY OF STATE (DEPT OF STATE)

The mission of the Office of the Arizona Secretary of State is to provide services throughout the state to
Preserve our history, Promote engagement, and Protect the future.
The office strives to achieve this mission by being trusted, accessible, innovative, and secure.

Elections Filing Manager

Position serves as a manager & includes planning, directing subordinates, & interpreting policy

Job Location:

1700 West Washington Street

Phoenix, Arizona 85007

Posting Details:

Hourly Pay Range: Dependent on Experience  

Grade: 23

This position will remain open until filled

Job Summary:

The Elections Filing Manager oversees the Division’s filing operations and works with the Elections Outreach Manager and Deputy Director to ensure the Division’s compliance with state and federal laws and regulations relating to initiative, referenda, recalls, and candidate nomination petition processing, petition circulatory registration, and lobbying filings.

Job Duties:

The Elections Filing Manager manages Division staff and interns, and communicates frequently with counties, officeholders, candidates, and the regulated community

• Manages day-to-day operations of the Elections Filing Team. Responsible for managing staff, projects, and operations and ensuring compliance related to initiative/referenda/recall/candidate nomination filing and processing, petition circulator registration, official events (official canvass and Electoral College), and lobbying. Responsible for the filing internship program

• Act as project manager for election related IT systems (Candidate Portal, E-Qual, Circulator Portal, and Initiative Processing Software). Work with staff to provide specifications/guidance for IT development, ensure legal compliance and functionality, and facilitate on-going positive user experience

• Oversees the develop of the Lobbying Filing system by assisting the Lobbying Specialist with research and confirmation of the statutory requirements for lobbyist filings, conducting QA tests on software, and creation of trainings for lobbyists once the software is available

• Assists with customer service needs particularly on the topics of petition filing. Helps create and maintain accurate content for the website in areas specific to their role

• Other duties as assigned as related to the position

Knowledge, Skills & Abilities (KSAs):

Knowledge:

• Comprehensive knowledge of Microsoft products, including Windows, Word, Outlook, Excel, and PowerPoint

• General knowledge of Secretary of State services and computer software applications

• General knowledge of Arizona state government and duties of Secretary of State

• Knowledge of the methods and means of collecting and evaluating data

• Knowledge of Federal and Arizona election laws and procedures

• Knowledge of local and communities, politics, and organizations

Skill:

• Can deliver excellent customer service via diverse delivery mediums, including in-person, telephone and electronic

• Skilled at developing and executing goals, while effectively and efficiently utilizing all resources to meet deadlines

• Public speaking and presentation skills with an ability to cater to various audiences

• Strong team mentality with a devotion to both division and agency success

• Developed interpersonal, written, and oral communication skills

• Can develop and implement new processes and procedures

Ability:

• Demonstrated ability to resolve incidents/problems efficiently and effectively, recognizing customers’ competence levels, and able to approach each level appropriately

• Demonstrated ability to build strong relationships inside and outside the organization

• Demonstrated ability to work collaboratively in teams and across organizations

• Demonstrated ability to synthesize feedback and adjust plans accordingly

• Demonstrated ability to balance, prioritize and organize multiple tasks

• Demonstrated ability to plan for projects and delegate tasks as needed

• Able to read and interpret state and federal law

Selective Preference(s):

• Experience in working with elections

• Election Officer Certification

• College level coursework

Pre-Employment Requirements:

• AZ Driver's License

Benefits:

The State of Arizona offers a comprehensive benefits package to include:

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

• Life insurance and long-term disability insurance

• Vacation plus 10 paid holidays per year

• Health and dental insurance

• Retirement plan

• Sick leave

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

• Positions in this classification participate in the Arizona State Retirement System (ASRS)

• Note that enrollment eligibility will become effective after 27 weeks of employment

Contact Us:

• If you have any questions, please feel free to contact Human Resources at humanresources@azsos.gov or 602-541-6170 for assistance

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.