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Elections Lobbying Lead

  • 514986
  • PHOENIX
  • SECRETARY OF STATE (DEPT OF STATE)
  • Full-time

SECRETARY OF STATE (DEPT OF STATE)

The mission of the Office of the Arizona Secretary of State is to provide services throughout the state to
Preserve our history, Promote engagement, and
Protect the future
The office strives to achieve this mission by being trusted, accessible, innovative, and secure.

Elections Lobbying Lead

**This position serves as a team leader to others doing the same type of work**

Job Location:

1700 West Washington Street

Phoenix, Arizona 85007 

Posting Details:

Hourly Pay Range: Dependent on Experience 

Grade: 18

This position will remain open until filled

Job Summary:

The Elections Lobbying Lead works under the supervision of the Elections Filing Manager to:

Administer lobbying oversight and regulation, including serving as a subject matter expert on lobbying statutes and regulation, ensuring filing forms and publications are up-to-date, and conducting lobbying training workshops.

The Elections Lobbying Lead will also order, track, and distribute statue books and all relevant pocket parts and provide exceptional customer service.

Job Duties:

• Serve as the regulatory agent and enforcement officer for the regulated lobbying community, including Principals, Public Bodies, and various types of Lobbyists.

• Primary duties include, but are not limited to: acting as the filing agent for registration and reporting of expenditures, establishing reporting schedules, ensuring lobbying forms and publications are up-to-date, making and tracking failure-to-file referrals to the Attorney General's office, serving as a subject matter expert on lobbying statutes and regulation, responding to public inquiries related to lobbying, conducting lobbying training workshops, and conducting initial evaluations of third-party lobbying complaints

• Works with IT Developers on creation of new lobbying system to be created. Once created will work on pilot program to test with stakeholders. Maintain system once deployed and partner with IT to implement any updates based on legislative changes

• Communicate with all relevant stakeholders to order, track, and distribute statue books and all relevant pocket parts. Work with staff to ensure proper proofing of statutes included. Create and track approval of any relevant Purchase Orders associated with the task

• Provide exceptional customer service regarding election related questions to individuals via phone, email, and in-office

• Process FPCAs received in the Outreach inbox and communicate with the counties and relevant stakeholders

• Other duties as assigned, as related to the position

Knowledge, Skills & Abilities (KSAs):

Knowledge:

• Knowledge of Arizona lobbying laws, including Arizona Revised Statutes, the Arizona Constitution, Arizona Administrative Code, Arizona Attorney General Opinions, Elections Office Procedure Manuals and proposed/enacted legislation relating to same

• Comprehensive knowledge of Microsoft-based products, including Windows, Word, Outlook, Excel, and PowerPoint

• Knowledge of Arizona elections, state government, and duties of Secretary of State

• Knowledge of Arizona legislative process

• Knowledge of HAVA requirements

Skill:

• Outstanding customer service and problem solving skills that follow established procedures, rules, and policies

• Public speaking and presentation skills with an ability to cater to various audiences

• Strong team mentality with a devotion to both division and agency success

• Excellent oral, written, and interpersonal communication skills

• Can set and achieve realistic yet ambitious goals

Ability:

• Promote a positive work environment that contributes to overall success of the Agency

• Interpret and apply Agency and Election Division procedures and policies

• Adaptive to change in procedures or responsibilities

• Prioritize multiple tasks and assignments 

Selective Preference(s):

• 4-year college degree or equivalent work experience in a professional office setting is required

• Ability to read, write and speak Spanish is highly desired, but not required

Licenses / Certifications:

• Obtain/maintain AZ Election Officer Certification

• Arizona Driver's License

Benefits:

The State of Arizona offers a comprehensive benefits package to include:

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

• Life insurance and long-term disability insurance

• Vacation plus 10 paid holidays per year

• Health and dental insurance

• Retirement plan

• Sick leave

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

• Positions in this classification participate in the Arizona State Retirement System (ASRS)

• Note that enrollment eligibility will become effective after 27 weeks of employment

Contact Us:

• If you have any questions, please feel free to contact Human Resources at humanresources@azsos.gov or 602-541-6170 for assistance

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.