DEPT OF EMERGENCY AND MILITARY AFFAIRS

Work Location: Papago Park Military Reservation (PPMR), Phoenix, AZ

PAY RATE:  $21.1449 - $29.6109 per hour (DOE)

 Grade: 21

Closing Date: 6/5/2025

The Grant Program Manager will provide program-level management and oversight of grant awards. The incumbent of this position will manage mitigation projects under State and Federal Hazard Mitigation Assistance (HMA) programs including: Building Resilient Infrastructure and Communities (BRIC), Pre-Disaster Mitigation (PDM), Flood Mitigation Assistance (FMA), Hazard Mitigation Grant Program (HMGP), Hazard Mitigation Grant Program Post Fire (HMGP - Post Fire), Safeguarding Tomorrow through On-going Risk Mitigation (STORM) Act, Legislative Pre-Disaster Mitigation (L-PDM), and State sponsored hazard mitigation projects.

This position will also lead a small team of Emergency Management staff while working with applicants in developing Hazard Mitigation Grant Program (HMGP) projects during federally declared events, including Fire Management Assistance Grants (FMAG).

Personally prepares for any time (24/7) response and no-notice recall to the State or Alternate Emergency Operations Center (SEOC) and / or Joint Field Office (JFO) during disaster or exercise activations. Trains for specific SEOC positions and performs duties as assigned through internal agency policy.

Responsibilities include:
• Advising a team in the review of grant application submissions, ensuring all application documents are complete, accurate, and compliant with State and Federal eligibility criteria.
• Completing final inspections of completed projects through on-site visits, comparing completed work with approved SOW; preparing Final Inspection Reports (FIR) of completed work through on-site visits.
• Collaborating and hosting Hazard Mitigation Workshops for state and local officials. Demonstrating a working knowledge of State and Federal Public assistance and HMA programs for assessing disaster effects.
• Supervising preliminary site assessments of potential hazard mitigation sites. Reviewing Notice of Intent (NOI) reviews for completeness. Assisting in Review & Ranking panels. Conducting site inspections with Public Assistance staff for potential inclusion of damaged sites under HMGP.
• Performing interim inspections of project progress through on-site visits with coordinators. Comparing work-in-progress with approved Scope Of Work (SOW). Addressing SOW changes and amendments as necessary.
• Driving top-tier level communications with sub-applicants regarding program overview and consultation of project proposals.
• Reviewing Financial Quarterly Reports in eGrants and FEMA GO to ensure accuracy. Managing e-files and hard copies regarding project information and properly filing and updating per document retention requirements.
• Other duties as assigned as related to the position.

Knowledge of:
• Processes and procedures utilized in delivering FEMA's Hazard Mitigation Assistance programs.
• Laws, rules and regulations related to FEMA's Hazard Mitigation Assistance (HMA) program and the Hazard Mitigation Grant Program (HMGP), to include 2 CFR and federal and state procurement requirements.
• Program management and end-to-end project delivery and oversight.

Skilled in:
• Establishing and maintaining effective working relationships with all levels of management and staff.
• Organization and time management.
• Assessing, analyzing and problem-solving.
• Using computer systems, (e.g., Microsoft Suite, Adobe Acrobat, Google, etc.) as well as internal databases (e.g., FEMA GO, eGrants etc.).
• Facilitating meetings and public speaking.
Ability to:
• Listen effectively and take action based on communication received.
• Mentor, coach, and counsel a small team of subordinate staff.
• Establish and maintain effective interpersonal relationships with coworkers, and applicants.
• Prioritize and manage assignments with frequent changes in priorities and deadlines.
• Be a motivated self-starter that promotes teamwork and collaboration in a cross-functional environment.

Preference given to those with experience in FEMA's Hazard Mitigation Assistance (HMA) program, to include BRIC, FMA, HMGP, HMGP-Post Fire, STORM and PDM. Experience in eGrants, FEMA GO, NEMIS and Grants Portal systems is preferred.

Special Job Requirements:
• This position requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
• In and out of State travel required.
• Selected incumbent is required to pass a criminal background investigation and have identification enabling them to enter federal facilities.

The State of Arizona offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer