DEPT OF HEALTH SERVICES

Address: 501 N 24th St, Phoenix, AZ 85008

Salary: $60,500 

Grade: 22

This position reports to the Arizona Department Health Services/Arizona State Hospital (ADHS/ASH) Deputy Chief Human Resources Officer and is responsible for independent and professional personnel work of considerable difficulty providing written/ verbal communication, weekly and monthly reporting, compiling statistical information regarding HR Measures, customer service to employees, and drafting professional correspondence to employees regarding HR circumstances. Assist as back up. reviews HR processes and work flow and recommends process improvement steps to the Deputy Chief Human Resources Officer. Assists with special projects as assigned.

Professional level work in written/ verbal communication, weekly and monthly reporting, compiling statistical information regarding HR Measures, prepare and provide ad-hoc HR writer/data warehouse reports to HR management, budget or leadership when requested, customer service to employees, and crafting professional correspondence to employees regarding HR circumstances. May function as a team lead. Direct responsibilities in creating, updating and auditing the HR compliance files, competencies, and in turn participating in audits regarding Licensure and the Joint Commission. Ensures all verification of certifications, licensing, and job specific requirements are placed in the employees HR compliance files.

Conducts fingerprinting, fulfilling the fingerprint process, tracking, and monitoring approvals and denials. Conducts bi-monthly reviews of the AS EDRA portal and completing the AS EDRA process when elements of attention arise. This position supports HR functions such as completing and processing personnel action forms for separations (ASH), processing overtime compensation forms.

The position assists (ASH) employees with FMLA, LTD, STD, and retirement questions. Conducting new employee orientation (ASH), compiling new employee orientation packets/paperwork to include benefits paperwork and answering benefit related questions.

Assist employee relations with gathering information needed to conduct performance related issues, review and draft letters of expectations with oversight and review by management. Conducts employment verification, provides guidance for employees with HR related matters.

Assists with the ADHS HR office operations as needed.

Other duties as assigned as related to the position

Knowledge of:
- Research and data analysis methods and techniques
- Function and structure of HRIS or comparable HR information systems and databases
- Principles and practices of human resources management and administration
- Arizona State Personnel Rules, and statewide policies and procedures
- Federal, state, and department rules, policies, and applicable employment labor laws including but not limited to FMLA, FLSA, COBRA, EEO, HIPPA, and USERRA.
- Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.

Skill in:
- Interpersonal relationships, team building when working with agency managers, directors, representatives of other governmental agencies.
- Project implementation analytical thinking and research procedures needed to complete special projects and reports.
- Prioritizing work, managing multiple assignments and meeting deadlines.
- Preparation of written correspondence and reports.
- Verbal communication with professionalism and tact.
- Utilization of information technology to automate manual tracking systems.
- Planning, analyzing, coordinating and overseeing a program or project.
- Various computer software programs(Microsoft Office applications, Google, HRIS, Internet applications, etc.) with expertise in Excel spreadsheets.

Ability to:
- Read and interpret laws, rules, regulations, policies and directives; gather, correlate, and analyze data.
- Multi-task with speed and accuracy.
- Develop ad-hoc HRIS reports
- Design and maintain spreadsheets and databases.
- Compile and develop written strategic plans.
- Give presentations and speak in public.
- Assign, review and evaluate the work of others; prioritize and plan.
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Bachelor's Degree in Human Resources or closely related field and two years experience as an Intermediate Human Resources Analyst or equivalent experience. Relevant HR Certification. OR Any combination of training and experience that meet the knowledge, skills, and abilities.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing nicole.zawacki@azdhs.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.