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Executive Assistant

  • 503276
  • PHOENIX
  • GOVERNOR'S OFFICE
  • Full-time

Governor's Office of Youth, Faith and Family (GOYFF)

GOVERNOR'S OFFICE

Job Location:

Address:  1700 W. Washington, Phoenix, AZ 85007

Posting Details:

Salary: 45,000 - 50,000 

Grade: 01

Closing Date: OTF

Job Summary:
  • Applications must include a cover letter and resume. Individuals not providing the required materials will not be considered.
  • Please submit your resume and cover letter directly to our Governor's Office HR inbox at GOVHR@AZ.GOV
Job Duties:

The Executive Assistant supports the Director of GOYFF and GOYFF staff as directed by the Director.

  • Coordinate meetings and events on Director’s calendar.
  • Screen and route calls and correspondence for Director.
  • Coordinate speaking requests for Director.
  • Work with the Communications team to develop materials and binder for speaking engagements and other events
  • Develop briefing documents.
  • Coordinate activities with other departments, agencies, community organizations, stakeholders and business contacts.
  • Provide administrative support for Director’s travel and site visits.
  • Provide logistics and support in the preparation of materials and follow up for all conferences, events and Councils/Commissions.
  • Develop and modify procedures to improve the effectiveness of the office.
  • Interact with constituents, stakeholders and business contacts with courtesy and respect.
  • Engage and participate in the Arizona Management System (AMS) process.
Knowledge, Skills & Abilities (KSAs):
  • Must possess excellent oral and written communication skills.
  • Skilled at organizing work tasks, meeting deadlines and producing accurate and complete work products including research based documents.
  • Ability to work independently, exercise decision-making skills, self-directed and motivated.
  • Computer software experience including: Word, Excel, PowerPoint and the new Google Platform applications.
  • Knowledge of public meeting processes and procedures.
  • Capacity to work independently as well as part of a team to accomplish common goals.
  • Excellent organizational abilities.
Pre-Employment Requirements:
  • Bachelor’s (BA or BS) degree or equivalent required.
Benefits:

The State of Arizona offers a comprehensive benefits package to include:

  • Sick leave
  • Vacation with 10 paid holidays per year
  • Health and dental insurance
  • Retirement plan
  • Life insurance and long-term disability insurance
  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:
  • ASRS
Contact Us:
  • If you have any questions please feel free to contact govhr@az.gov for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.