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EXECUTIVE ASSISTANT

  • 512024
  • PHOENIX
  • REMOTE OPTIONS
  • DEPT OF ECONOMIC SECURITY
  • Full-time
  • Closing at: Oct 3 2022 at 23:55 MST

DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision that every child, adult, and family in Arizona will be safe and economically secure.

DES serves more than 3 million Arizonans. Our Mission is to make Arizona stronger by helping Arizonans reach their full potential through temporary assistance for those in need, and care for the vulnerable.

EXECUTIVE ASSISTANT

Division of Developmental Disabilities

Job Location:

Address:  1789 West Jefferson Street, Phoenix Arizona, 85007

Posting Details:

Salary: $36,779.00 - $66,009.00 

Grade: 19

Closing Date: 10/3/2022
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and the continual meeting of expected performance measures.

Job Summary:

Would you like to be part of an amazing culture that helps Arizonans reach their full potential through providing services to support them? The Arizona Department of Economic Security (DES) is looking for individuals that are committed to service, community, and teamwork.

The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Executive Assistant. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.

Job Duties:

• Serves as Executive Assistant to the Deputy Assistant Director (DAD) for the Division of Developmental Disabilities (DDD) provides comprehensive project coordination with high-level projects, tracking, managing, implementation and ensures compliance with CMS' 7 Elements of a successful compliance program.
• Develops and maintains spreadsheets, databases, and/or tracking systems to manage project assignments. Performs in-depth research making recommended changes for a variety of topics and areas including federal and state policies, programs, other state operations, operating deficiencies.
• Develops administrative policies and procedures and produces position papers and status reports. Provides technical assistance and guidance on various topics and assignments. Assists the DAD with tracking deadlines and assessing, monitoring, and ensuring contract compliance.
• Tracks and coordinates with Human Resources the status of critical needs justifications, completion of position descriptions, recruitment and hiring of positions within the division. Provides status reports, verbal and written, on outstanding issues assigned to staff.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
• Creation, development, writing and editing of high-level business communications
• Procedure analysis and policy development
• Basic accounting and budgeting concepts
• Data gathering, summarization methods, and report preparation
Skilled in:
• High-level skills in analyzing, problem solving and decision-making
• Excellent oral and written communication skills including graphic presentation of information/data
• Establishing and maintaining effective working relationships including other governmental entities
• Analyzing and comprehending complex issues by extracting and manipulating data from multiple and diverse resources
Ability to:
• Provide professional executive level administrative and technical support in program policy, development and implementation
• Review and evaluate program activities analytically and develop effective work plans and methods for improvement
• Handle highly sensitive and confidential assignments and situations including legal or personnel related matters
• Coordinate and track projects/assignments from start to completion
• Act as a liaison between higher executives, other employees, and inter- and intra- agency for the division

Selective Preference(s):

• Combination of education and work experience showing three to five years of progressively higher-level executive or administrative responsibility with senior level management experience.
• Experience in state government preferred.

Pre-Employment Requirements:

• In-state travel may be required. This position requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training

Benefits:

The Arizona Department of Economic Security offers a comprehensive benefits package to include:

- Career Advancement & Employee Development Opportunities
- Flexible schedules to create a work/life balance
- Tuition Reimbursement
- Participation in the Arizona State Retirement System (ASRS)
- 10 paid holidays per year
- Stipend Opportunities
- Infant at Work Program
- RideShare and Public Transit Subsidy
- Affordable Medical, Dental, and Vision
- Life and Disability Insurances

By providing the option of full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments. On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates

Contact Us:

For questions about this career opportunity, please contact Jean Harberts at 520-483-7072 or JHarberts@azdes.gov. Persons with a disability may request a reasonable accommodation such as sign language interpreter or alternative format by contacting 520-483-7072 or JHarberts@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.