The Arizona Attorney General’s Office Civil Litigation Division/Division of Civil Rights Section is seeking an Executive Legal Assistant to provide administrative support to Section and Unit Chief Counsel to include assisting with the organization and preparation of materials for meetings, preparing travel arrangements and reimbursements, processing mail, scheduling appointments, preparing statistical and section reports, and maintaining record filing systems.
This position will prepare a variety of complex correspondence, pleadings, motions, petitions, briefs, and legal forms. This position will also independently prepare correspondence; answer inquiries from the client, court personnel, AG management, Federal government officials, and others regarding case activity and status; maintain and track case records and activity; calendar administrative and litigation deadlines; process mail; schedule appointments; and handle copying, filing and transcription. The position will maintain follow-up records relating to legal matters and receive and screen a variety of correspondence, visitors, and telephone calls.
* Knowledge of the principles of public administration, organization, preparation of reports and maintenance of record filing systems.
* Knowledge of local, state, and federal laws, regulations and procedures.
* Knowledge of the practical application of computers and peripheral equipment.
* Knowledge of legal terminology, practices in legal procedures, court rules or procedures, and preparation of legal forms.
* Must have knowledge of word processing and other computer programs, including but not limited, to Outlook, MS Word, MS Excel, PowerPoint, and Adobe Acrobat.
*Typing 60 wpm.
*Skill in problem solving and handling detailed work with accuracy and efficiency.
* Interpersonal relationships.
* Managing and handling a heavy work load under pressure with multiple deadlines.
* Grammar, punctuation, spelling, basic editing, formats of a wide variety of legal documents, rules and procedures of all Arizona State and a variety of federal courts; State and office procedures for acquisition of case-related expenses and current travel policies.
* Skill in oral and written communication.
* Skill in researching and extracting information from statutes, codes, legal documents, and court decisions.
* Proficient word processing, Bates labeling, and spreadsheet techniques.
* Ability to organize, prioritize and perform varied tasks and track multiple deadlines simultaneously.
* Word processing and preparation of legal documents.
* Employee must be able to compose correspondence and to assist DCRS management and attorneys in organization and preparation of material for meetings, hearings, depositions, and trials.
*Ability to file and track court actions in state and federal court.
* Must be able to use tact and diplomacy in dealing with internal and external stakeholders.
* Must be able to handle a high volume of work and stressful situations.
* Establish and maintain effective and cooperative working relationships.
At least 2-4 years executive assistant experience. Legal secretary skills preferred.
• Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at email@example.com.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.