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EXECUTIVE STAFF ASSISTANT

  • 508368
  • PHOENIX
  • REMOTE OPTIONS
  • VARIOUS-STATEWIDE
  • DEPT OF ENVIRONMENTAL QUALITY
  • Full-time

DEPT OF ENVIRONMENTAL QUALITY

We are looking for results-oriented, driven individuals with a thirst for problem solving.

At Arizona Department of Environmental Quality (ADEQ) our vision is to be the number one state in the nation in balanced, leading-edge environmental protection; through technical and operational excellence; and radical simplicity for customers and staff. We are currently looking for employees who are committed to our Agency, passionate to excel in their career and engaged in our mission. Only this caliber of employee will be successful in driving our Agency towards accomplishing our vision.

Executive Staff Assistant

Business & Finance

DEPT OF ENVIRONMENTAL QUALITY

Job Location:

Address:  1110 W Washington Street, Phoenix, AZ 85007

Posting Details:

Salary: $50,000 - $55,000 

Grade: 20

Closing Date: Open until filled

This position is available for remote work on a full-time basis within Arizona (including virtual office arrangement).

Job Summary:

This position supports the technical administrative management of the Office of Business and Financial Services (BFS) units, this includes: providing primary support to the B&F Director’s office and teams; administering Google Sites, other online tools and supporting coordinating data governance activities. You will also lead both technical and non-technical projects, perform project management and coordinate delivery on projects including problem solving and data analysis.

Job Duties:

Primary Responsibilities:
● Performs administrative and project management tasks to support the BFS teams in administration of BFS Google Sites, BFS Trello boards and contributing metrics and reporting coordination.
● Supports data and file governance activities.
● Organizes electronic files and assists with documentation of file management procedures.
● Provides administrative assistance for BFS units in coordinating problem solving and continuous improvement activities.
● Leads process documentation and mapping improvements and other continuous improvement projects.
● Manages assigned projects and collaborates with others to support projects.
● Works cross-functionally to assist BFS teams in process improvements.
● Supports BFS Directors Office in interactions with all levels of agency management.

Knowledge, Skills & Abilities (KSAs):

● Ability to successfully negotiate and maintain interpersonal relationships with all levels of the agency.
● Knowledge of managing computer hardware and software, office software, spreadsheets, databases; principles and practices of administration and team project management.
● Knowledge or the ability to learn and apply LEAN concepts

Selective Preference(s):

● 3 years’ experience working in an administrative capacity for senior management in a technical/IT environment; extensive background in office management/protocols utilizing office software, problem solving, and record-keeping.
● Strong customer service skills; strong ability to communicate both orally and in writing; robust listening and follow through skills with stakeholders and customers. 

● Experience in planning, coordinating, analyzing, and establishing priorities.
● Experience in developing operating and standard work procedures, including process mapping.
● Proficiency with computer applications including Google Suite including Sites, Microsoft Word, Excel, PowerPoint.

Benefits:

Among the many benefits of a career with the State of Arizona, there are:
· 10 paid holidays per year
· Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
· A top-ranked retirement program with lifetime pension benefits
· A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
· An incentivized commuter club and public transportation subsidy program
· We promote the importance of work/life balance by offering workplace flexibility
· We offer a variety of learning and career development opportunities

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

ASRS Lifetime Pension Benefit

Contact Us:

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting HPO@azdeq.gov.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.