As the Executive Staff Assistant for the Water Quality Division you will support the administrative management of the Division Director and Deputy Assistant Directors office and provide administrative and technical support to both. Specific duties include, generating operational reports related to budget, generating presentations from outlines developed by the Division Director and Deputy Directors, identifying and analyzing administrative problems, making recommendations for improvement, writing correspondences for signature, functioning as the gateway to the Division Director and Deputy Assistant Directors for the public as well as staff; interacting and responding to queries from the Governor's Office, Agency Director, Legislators, US EPA, and the public.
• Experience implementing administrative and organizational principles; project management, business and public administration practices; state and federal rules and regulations; appropriate data gathering and report preparation; protocol communication within and out of state agency and private sector; office protocol when coordinating meetings with high profile attendees; appropriate levels of protecting confidential information; and report writing.
• The ability to learn agency organization, structure and key contacts; policies, forms, badging procedures, customer deliveries, fleet management and value stream structures; GAO policies as it relates to fund expenditures, travel, financial and procurement transactions; Arizona Management System and the creation and maintenance of standard work, performance boards and process flow boards.
• Skills in managing a laptop, multifunction phone, computer hardware, customer service techniques, office software, spreadsheets, databases. etc.; principles and practices of administration and team project management.
• Previous executive level administrative assistant experience preferred
Among the many benefits of a career with the State of Arizona, there are:
· 10 paid holidays per year
· Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
· A top-ranked retirement program with lifetime pension benefits
· A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
· An incentivized commuter club and public transportation subsidy program
· We promote the importance of work/life balance by offering workplace flexibility
· We offer a variety of learning and career development opportunities
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting HPO@azdeq.gov.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.