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Finance Manager

  • 507402
  • PHOENIX
  • CRIMINAL JUSTICE COMMISSION
  • Full-time

ARIZONA CRIMINAL JUSTICE COMMISSION

The Arizona Criminal Justice Commission’s mission is to continuously address, improve, sustain, and enhance public safety in the State of Arizona through the coordination, cohesiveness, and effectiveness of the Criminal Justice System.

Finance Manager

***This position is the Chief Financial Officer and Chief Procurement Officer of the agency***

Job Location:

1110 West Washington Street Suite 230

Phoenix, Arizona 85007 

Posting Details:

Annual Salary Range: $75,000 - $85,000

Grade: 25

This position will remain open until filled  

Job Summary:

The Finance Manager is responsible for the financial operations of the Arizona Criminal Justice Commission (ACJC) agency; overseeing and approving a variety of financial and procurement activities as well as preparing financial statements and reports for the Executive Director’s review and issuance. 

Job Duties:

• The Finance Manager provides supervision of the day- to-day financial operations, reviewing and approving a variety of financial transactions and reports for completeness, accuracy, and conformance with Generally Accepted Accounting Principles (GAAP), GAO policies and procedures and in compliance with ACJC’s federal and state grant awards

• The Finance Manager develops and manages the agency budget including forecasting financial trends in revenues and expenditures along with grants management tracking. This position ensures the agency is in compliance with all federal and state financial reporting requirements and is the agency point of contact for outside agency financial audits/reviews

• The Finance Manager negotiates financial and inter-agency service agreements (ISAs); and issues RFP/RFI/RFQs, as needed. This position maintains an internal control structure through the review of reconciliations, financial data, procedures, and controls

• The Finance Manager provides financial and accounting expertise in the areas of Accounts Receivable, Accounts Payable, Grants Management, Fixed Assets, and Employee Services (payroll and travel reimbursement). This position oversees the Compliance Auditing of ACJC awards made to over 150 state and federally funded sub-recipients annually

• The Finance Manager oversees the timely reimbursement of agency, vendor and contractor payments, payroll, travel reimbursement and all facets of the accounting cycle required to support Commission directives and compliance with ACJC’s federal and state grant awards

• The Finance Manager interacts with Commissioners, stakeholders, customers as well as ACJC managers and staff at all levels of the agency with an intense focus on delivering excellent customer service

• The Finance Manager supports the Commission’s program areas to provide financial data and assist in program planning for the departments

Knowledge, Skills & Abilities (KSAs):

Knowledge:

• Considerable knowledge of financial research methodologies and Google Office Suite including Google Sheets, Gmail, and other accounting software products

• Knowledge of Generally Accepted Accounting Principles (GAAP); along with comprehensive knowledge of the principles, concepts, practices, methods and techniques of government accounting

• Knowledge of reference materials such as federal regulations, Arizona Revised Statutes, applicable agency manuals, and ADOA policies and procedures

• Knowledge of federal and state grants management principles, laws, guidelines, and procedures

• Knowledge of State Procurement and Purchasing rules and procedures

• Knowledge of internal control structures and fiscal management

Skill:

• Prepares periodic reports comparing budgeted to actual costs; ensuring expenditures do not exceed funds available. Determines funding sources for personnel costs and agency expenditures

• Excellent oral and written communication skills. Polished presenter capable of articulating information in a confident, concise and complete manner before working groups, the Commission, and leaders of the criminal justice community

• Excellent supervisory and management leadership skills; including interviewing, counseling, mentoring and training staff. Makes hiring and disciplinary recommendations

• Develops, maintains, analyzes and prepares agency budgets, highlighting the assumptions underlying budget forecasts

• Capable of developing, implementing, and modifying document recordkeeping and accounting system

• Demonstrates significant skill in analysis, interpretation, and communication of financial data

• Extensive experience with methods and techniques of automated financial systems

Ability:

• Ability to assess operations to ascertain accounting needs. Able to recommend, develop, or maintain solutions to business and financial problems; including resource utilization and agency improvements

• Composes correspondence dealing with sensitive subject matters. Exercises good judgment and considerable discretion in safeguarding confidential information

• Resolves problems and questions presented by management regarding accounting transactions, policies, and procedures

• Ability to be a team player and participate fully in coordination efforts within the criminal justice system

Selective Preference(s):

• Master’s Degree in Business Administration or Accounting preferred

• CPA License preferred

Licensing, Certifications, and other Requirements:

• Ability to travel overnight throughout Arizona to work sites and perform job analysis, conduct special studies, provide training and meet with agency management. Travel level: up to 10%

• Bachelor’s Degree from an accredited college or university in accounting, finance, business, public administration, or a related field

• Five years of audit or government accounting experience, including knowledge of federal grants management

• Ability to obtain U.S. DoJ Certificate of Financial Management within 120 days of hire

• Three years of supervisory experience, including coaching and mentoring staff

• Experience with large, automated accounting and procurement systems

• Experience managing an accounting office

Pre-Employment Requirements:

• Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)

• Requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment

Benefits:

The State of Arizona offers a comprehensive benefits package to include:

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

• Life insurance and long-term disability insurance

• Vacation with 10 paid holidays per year

• Health and dental insurance

• Retirement plan

• Sick leave

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

• Positions in this classification participate in the Arizona State Retirement System (ASRS)

• Please note, enrollment eligibility will become effective after 27 weeks of employment

Contact Us:

• If you have any questions please feel free to contact Shawn McConnell at shawn.mcconnell@azdoa.gov for assistance

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.