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FINANCE SUPERVISOR

  • 507897
  • PHOENIX
  • REMOTE OPTIONS
  • DEPT OF ECONOMIC SECURITY
  • Full-time

DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision that every child, adult, and family in Arizona will be safe and economically secure.

DES serves more than 3 million Arizonans. Our Mission is to make Arizona stronger by helping Arizonans reach their full potential through temporary assistance for those in need, and care for the vulnerable.

FINANCE SUPERVISOR
Division of Aging and Adult Services (DAAS)
Finance and Business Operations (FBO)
www.azdes.gov

Job Location:

Address:  1789 West Jefferson, Phoenix, Arizona 85007

Posting Details:

Salary: $70,000.00 - $71,001.00 

Grade: 22

Closing Date: Open Until Filled

Job Summary:

The Department of Economic Security, Division of Aging and Adult Services, seeks an analytical and results-oriented individual to join our team as a Finance Supervisor with Finance and Business Operations.

You are responsible for all strategic fiscal decisions within the Division related to sub-recipient activities and federal reporting data related to numerous fund sources. You supervise staff responsible for the day-to-day operations of more than 15 sub-recipient fund sources staying within budgetary constraints and ensuring contract requirements are followed. You develop, review, and evaluate budget policies and procedures. You plan, organize, and execute internal controls/reconciliations. You research, analyze, evaluate, and develop findings and make recommendations involving complex budget and financial management issues.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.

*This position works primarily from the successful candidate’s Arizona home office but occasional in-person attendance at the worksite location for mandatory meetings, trainings, etc. may be required. Worksite location: 1789 W. Jefferson, Phoenix, Arizona 85007.

Job Duties:

• Review and approve approximately 400 sub-recipient invoices per week ensuring contract requirements are met and within budget. Ensure payments are made within required time frames and adhere to procurement regulations and standards. Reconcile clients’/sub-recipients’ subsystems to accounting payment system (audit liability). Ensure accounting system setup aligns with contractual and budget fiscal year budgets.
• Provide leadership, mentoring, coaching, and supervision of staff and team members. Provide technical assistance, review work, and ensure accuracy of work products produced by a team of professional level staff. Ensure performance and productivity metrics are met.
• Create standard work strategy and timelines for all sub-recipient/client processes and ensure standard work is updated on a regular cadence.
• Review, assess, and analyze federal reporting data related to more than 15 fund sources. Prepare and submit reports to executive management providing information and recommendations regarding improvements on fund source monitoring and cost savings.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
• Principles, concepts, practices, methods and techniques of government accounting including federal funding and Generally Accepted Accounting Principles (GAAP)
• Applicable federal and state statutes, DES and Adult Protective Services policies and procedures, ADOA personnel rules and regulations
• Statistical analysis and theory and business and financial operations
• Principles and practices of administration with special reference to organization, fiscal management and budgetary control

Skill in:
• Oral and written communication of complex concepts
• Comprehension, analysis, interpretation, reconciliation and communication of complex financial data, including forecasts and projections
• Methods and techniques required to maintain accounting records through automated accounting and procurement systems
• Development and organization of work plans and setting work-flow priorities

Ability to:
• Be an innovative, strategic thinker and leader who is involved in the management team
• Motivate, manage, direct, and supervise professional staff
• Write clear, concise and accurate reports
• Organize, schedule and prioritize multiple complex assignments

Selective Preference(s):

A Bachelor's degree in accounting, finance, economics or business administration from an accredited college or university and three (3) years' experience dealing with complex financial issues; OR 1 year as a Financial Analyst 2 or 2 years as a Financial Analyst 1 in AZ state government. Supervisory experience is desirable.

Pre-Employment Requirements:

• Candidates for this position shall be subject to a search of both the Adult Protective Services Registry pursuant to A.R.S. 46-459.
• In-state travel may be required. The position may require the possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any driver training (see Arizona Administrative Code R2-10-207.11). Individuals may be required to use their personal motor vehicle.
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees.
• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.

Benefits:

We offer a competitive benefits package that is unmatched by the private sector and a culture that encourages team success and advocates for personal advancement.

• Affordable Health, Dental, Vision and Life and Disability Insurance
• 10 holidays per year
• Paid Vacation and Sick time off - start earning it your 1st day
• Eligible to participate in the Public Service Loan Forgiveness Program (must meet qualifications)
• Contribute to, and participate in the Arizona State Retirement System
• Ride Share and Public Transit Subsidy
• Career Advancement Opportunities
• Tuition reimbursement
• Opportunity to participate in the Remote Work Program where the employee telecommutes primarily from home and when required in the office

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments. On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

Contact Us:

Apply through www.azstatejobs.gov. For questions about this career opportunity, please call Brenda Cruz at (480) 493-9033 or email DAASHR@azdes.gov.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting (602) 542-0400. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.