The Fiscal Operations Director reports directly to the CFO/COO for First Things First and supervises a small staff responsible for procurement, accounting, grant reporting, agency level budgeting, payroll processing, ensuring the interface between the state’s and agencies accounting systems are in line and working properly, and facilities management. The work completed by the Fiscal Operations Director is very exacting and requires a high degree of technical knowledge and competency.
Under the guidance of the CFO/COO, the following is a list of the type of duties and responsibilities assigned to the Fiscal Operations Director. This list is not meant to be an absolute listing, but instead provide examples of what FTF’s Fiscal Operations Director is typically engaged in.
The Fiscal Operations Director is responsible for FTF’s day-to-day budgeting and accounting operations. As such, s/he is responsible for:
• General ledger
• Accounts payable and receivable
• Balance sheet accounts
• Prepare and report financial statements that conform to accounting principles and regulatory requirements
• Monitoring adherence to financial standards and regulations
• Advising management on accounting problems, on the effects of accounting changes, and on measures proposed to revise program plans or current practices or to improve financial management.
• Supporting external auditors in their work with FTF
• Coordinating and/or supporting internal audit functions
• Cash management and reconciliation
• Fixed asset accounting and inventory
• Assist in the development, and supervise the load of agency budgets.
• Responsible for managing operational data and ensuring data integrity and accuracy.
• Supervise accounts payable, payroll, travel, and general ledger personnel
• Perform daily accounting processes including journal entries, account reconciliation, and general ledger transitions.
• Prepare (and reconcile) monthly cash and investments, quarterly and annual payroll, A/P reports, and compile agency information for annual audits
• Perform monthly analysis of revenue, expense and business mix budget variances and identify reasons for differences.
• Monthly cash reconciliation to state’s accounting system
• Point person for troubleshooting system accounting and reporting issues
• Development of operational procedures and documentation of data flow
• Prepare routine financial reports and ad-hoc reports for operation review and decision making
• Provide accounting assistance to business managers as needed throughout the agency
• Participate in budget planning and direct/facilitate the load of agency budgets within the accounting system.
• Oversee unit’s support of facilities and tracking for assets.
• Assist in the preparation of financial reports to the Board
• Accounting principles (GAAP)
• Fund Accounting/ Encumbrances
• Professional auditing standards and procedures
• Systems Accounting
• Internal control structures
• Federal regulations, Arizona Revised Statutes, applicable state and agency policies and procedures
• The principles of management and supervision
Skills in/Ability to:
• Effectively and efficiently use electronic data processing equipment, software/programs (like Excel), and accounting systems
• Plan evaluation and improvement projects
• Develop solutions to complex system problems
• Performing complex numerical calculations
• Preparing complex management reports on a timely basis
• Present ideas effectively as well as effectively communicate verbally and in writing
• Maintain complex recordkeeping systems and conduct business in a computer based environment.
• Engage in continuous learning, and ensure current Federal and State laws and other applicable standards governing assigned program areas are interpreted and applied.
• Establish and maintain working/effective relationships in and outside the organization.
• Work effectively with people from a variety of culturally diverse backgrounds.
• Demonstrate sound judgment
• Bachelor’s degree in related field AND five years of experience in accounting; OR
• 10 years of accounting experience; OR
• Any equivalent combination of experience, training and/or education.
While not required, preference may be given to those individuals who:
• Have an advance degree in accounting or finance
• Are a Certified Public Accountant
• Experience and proficiency in Arizona’s state accounting system (AFIS)
• Experience with SQL
The ideal candidate will enthusiastically support the vision and mission of First Things First and possess the personal qualities of integrity and credibility. She/he will have the proven ability to work within teams to accomplish multiple tasks and keep multiple projects organized and progressing.
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.