The Fiscal Specialist is a member of, and supports the work of the First Things First Finance Unit. The Fiscal Specialist also works with and supports other units within FTF and grantees to ensure effective grants management of FTF's multiple grant programs and initiatives. This position is based out of the Phoenix office and is not directly tied to any specific regional area and can support statewide initiatives and/or any one of the six established regional areas as needed. This position reports to the Director of Fiscal Operations.
Under the guidance of the Director of Fiscal Operations:
• Communicate and provide technical assistance to grantees over various financial and grants management-related issues
• Review and analyze grantee reimbursement submissions to ensure accuracy and compliance
• Work with First Things First regional directors and program staff to develop Request for Grant Applications (RFGA) and grant agreement documents for implementing regional, multi-regional, and statewide grant awards
• Manage and facilitate the RFGA process from release to award, working with internal and external partners to ensure equity and fairness of the process
• Monitor grantee submissions of data and narrative reporting and all other aspects of contract compliance
• Participate and support the review and development of annual regional funding plans, grantee progress discussions, and the renewal process of grantee contracts
• Travel within the regional areas of FTF to meet with staff, councils, grantees, attend regional partnership council meetings, and make public presentations as needed
• Perform scheduled Financial Reviews to ensure contract compliance
• Work with regional and program teams to understand, align, and operationalize programmatic and regional goals
• Prepare and update materials and documentation to support the role of the finance unit such as templates, forms, procedures and training materials
• Participate in the analysis of grantee expenditures to assist the Chief Financial Officer in annual yearend review and reconciliation, and the planning and budgeting process for regional and statewide fiscal year spending
• Perform other duties as assigned
• B.A. or equivalent in Finance, Accounting, Public Administration or other relevant field
• Knowledge of federal and state laws regarding grant process and contracting including monitoring and compliance
• Knowledge of contract elements, terms and conditions, and legal language contained within
• Experience with web-based applications and Microsoft Office Suite, particularly Microsoft Excel, and Google Workspace
• Experience in public presentations and training
• Strong communication skills including the ability to write and speak clearly, succinctly, and in a manner that appeals to a wide audience
• Detail oriented with the ability to meet competing deadlines
• Creative and solution driven
• Cooperative in working relationships
• Comfortable working with minimal supervision and maintaining multiple responsibilities
• Reliable, regular and punctual attendance at work during core business hours
The ideal candidate will enthusiastically support the vision and mission of First Things First and possess the personal qualities of integrity and credibility. The successful candidate will have the proven ability to work within teams to accomplish multiple tasks and keep multiple projects organized and progressing. The successful candidate will excel in detail-oriented analysis of grant activity and be able to provide excellent internal and external technical support, service and training.
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.