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Grants Coordinator

  • 501091
  • PHOENIX
  • CRIMINAL JUSTICE COMMISSION
  • Full-time

CRIMINAL JUSTICE COMMISSION

Arizona Criminal Justice Commission’s mission is to continuously address, improve, sustain, and enhance public safety in the State of Arizona through the coordination, cohesiveness, and effectiveness of the Criminal Justice System.
Visit our website at http://www.azcjc.gov

Grants Coordinator
Criminal Justice Systems Improvement

Job Location:

Address:  1110 W Washington, Suite 230

Posting Details:

Salary: $47,000 - $55,000 

Grade: 20

Closing Date: OTF

Job Summary:

The Criminal Justice Systems Improvement Program (JSIP) enhances the overall efficiency, accuracy, and timely accessibility to criminal history records and data for criminal justice practitioners at local, county and state levels. This position will have responsibility for grant monitoring, federal and state reporting, and program oversight of agencies that receive grant funding.

Job Duties:
  • Develops grant program reporting criteria.
  • Composes complex federal and state grant applications and rules for proper grant management.
  • Completes reports to federal and state agencies.
  • Composes rules for proper grant management.
  • Coordinates and facilitates stakeholder meetings.
  • Analyzes information surrounding business processes, policies, rules and statutes.
  • Monitors and reports on the progress of numerous programs by conducting on-site program field audits.
  • Provides grant training and assistance to sub-grantees.
  • Collects and compiles annual performance reports and financial quarterly reports from grant recipients.
  • Advises grant recipients on requirements and compliance with state and federal laws and rules.
  • Coordinates with AZ Department of Public Safety (DPS) and Administrative Office of the Court (AOC) updating the "Literal Table".
Knowledge, Skills & Abilities (KSAs):

What you will bring to the job:

  • Knowledge of federal and state grant rules and regulations is desired.
  • Knowledge of grant management, collection and analysis of activity and financial reports is preferred.
  • Knowledge of criminal justice records retention and information sharing efforts statewide is preferred.
  • Proficient in the use of Microsoft Office software products such as Word, Excel, Access, Outlook, and PowerPoint.
  • Skilled communicator in both an oral and written context, and a skilled presenter to all levels of internal or external contacts.
  • Strong organizational skills and able to complete all tasks timely and orchestrate multiple activities simultaneously.
  • Strong interpersonal skills and teamwork.
  • Ability to design and implement in-person and web-based training on related program area topics and processes is preferred.
  • Ability to work with diverse stakeholders within and external to the agency.
  • Ability to interpret state and federal laws and administrative rules.
    • Ability to set clear objectives and measures; monitors process, progress and results.
    • Ability to effectively plan the length and difficulty of projects; completing work within established timelines.
Pre-Employment Requirements:
  • A bachelor’s degree from an accredited college or university in Business Administration, Criminal Justice Administration or a related field; and/or four years of progressively responsible grant management experience with a regional, state or federal agency.
  • Team player and participate fully in coordination efforts within the criminal justice system.
  • Requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
  • This position will require occasional overnight travel throughout Arizona to assist sub-grantees with grant processes and to conduct evaluations. Travel up to 20%.
Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:

  • Sick leave
  • Vacation with 10 paid holidays per year
  • Health and dental insurance
  • Retirement plan
  • Life insurance and long-term disability insurance
  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:
  • Positions in this classification participate in the Arizona State Retirement System (ASRS).
  • Please note, enrollment eligibility will become effective after 27 weeks of employment.
Contact Us:
  • If you have any questions please feel free to contact Luis Bustamante at 480.645.2005 or at Luis.Bustamante@azdoa.gov for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.