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GRANTS COORDINATOR

  • 508888
  • PHOENIX
  • REMOTE OPTIONS
  • AHCCCS
  • Full-time

AHCCCS

The Arizona Health Care Cost Containment System (AHCCCS), Arizona’s Medicaid agency, is driven by its mission to deliver comprehensive, cost-effective health care to Arizonans in need. AHCCCS is a nationally acclaimed model among Medicaid programs and a recipient of multiple awards for excellence in workplace effectiveness and flexibility.

AHCCCS employees are passionate about their work, committed to high performance, and dedicated to serving the citizens of Arizona. Among government agencies, AHCCCS is recognized for high employee engagement and satisfaction, supportive leadership, and flexible work environments, including remote work opportunities. With career paths for seasoned professionals in a variety of fields, entry-level positions, and internship opportunities, AHCCCS offers meaningful career opportunities in a competitive industry.

Come join our dynamic and dedicated team

Grants Coordinator

Division of Grants Administration

Job Location:

Address:  801 E Jefferson St, Phoenix, AZ 85034

Posting Details:

Open Until Filled

Salary:  $66,000

Grade: 21

This position is eligible for part-time/full-time remote work (including virtual office arrangement). Must reside in the State of Arizona.

Job Summary:

At the direction of the Grants Manager, this position will perform work of significant difficulty to provide financial oversight for AHCCCS' portfolio of grants (block and/or discretionary). The functions include monitoring the grants for compliance with federal and state regulations, providing technical assistance to various internal and external stakeholders, and contractor expenditure report (CER) reviews. The position will also be responsible for ensuring federal compliance with grant requirements, compliance with all federal reporting and entering all relevant information into E-Civis. The position is grant funded and may be eliminated based on the availability of funding.

Job Duties:

• Analyze and provide consistent review of Contractor Expenditure Reports (CERs) for completion, accuracy, and allowability of expenses and ensure expenditures are in compliance with grant and State regulations. Process approved CERs/invoices e.g. processes CER/invoice packets for internal approvals, coding to appropriate contact for payment, and tracking the CER from receipt to payment completion.
• Responsible for the preparation of grant applications, as applicable to finance responsibilities such as review of funding requests (notice of funding opportunities), coordination of grant preparation and submission deadlines, assist manager with budget development in accordance with grant requirements and other regulations, communication with internal and external stakeholders and other requirements necessary for grant submission. Responsible for the completion of Federal reports for SAMHSA review based on assigned grants, such as grant reconciliations at closeout, gathering required FFATA information, and other grant required reporting.
• Develop and review of allocation letters, scopes of work, contract amendments, and other project narratives. Track document revisions (budgets, allocations,etc) and provide status updates to supervisor and others. Participates in various internal/stakeholder meetings as required to provide technical assistance.
• Maintain various financial spreadsheets/trackers, and assist in creating and maintaining Standard Work to document all financial processes as it pertains to the assigned grants. Prepare monthly expenditure reports and administration reconciliations of grant activity in coordination with supervisor. Produce financial reports as needed. Serve as the point of contact for CER status and other assigned responsibilities.
• Provide technical assistance to contractors, other State agencies, and internal & external staff on federal grant requirements. Conduct research analysis within Substance Abuse and Mental Health Services Administration (SAMHSA) guidelines, State regulations, State accounting policies and other pertinent authoritative policies as
needed.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
• State government, governmental accounting, accounting software, and systems
• Federal Grants Management, Federal Regulations, and grant policies and procedures
• State Procurement Code, Arizona Procurement Portal (APP), and Policies and Procedures
• Budgetary and financial requirements, internal control, fiscal management, procurement and contracts management
• Methods, techniques, and procedures for providing effective technical assistance and quality assurance
• AMS Principles

Skills in:
• Problem analysis & resolution
• Written & Verbal Communications
• Extensive Financial Analysis & interpretation of financial data
• Multiple computer programs and software
• Federal Grant Systems
• Facilitating & leading meetings
• Project Management

Ability to:
• Communicate effectively in verbal & written form
• Complete difficult analytic work
• Adapt and perform in a dynamic environment
• Work individually and in a team
• Prioritize & manage multiple complex assignments
• Accept responsibility & interact with a diverse audience on a professional level
• Facilitate & lead meetings with all levels of management both internally & externally
• Think independently & make sound decisions consistent with Department mission, vision, and values
• Organize and present information in structured and non-structured settings and
• Work in virtual setting

Qualifications:

Minimum:
• 5 years experience in grants or finance oversight.

Preferred:
• Bachelor's degree relevant to assignment.

Pre-Employment Requirements:

• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees.

• Successfully pass fingerprint background check, prior employment verifications and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.

• Travel is required for State business. Employees who drive on state business must complete any required driver training (see Arizona Administrative Code R2-10-207.12.) AND have an acceptable driving record for the last 39 months including no DUI, suspension or revocations and less than 8 points on your license. If an Out of State Driver License was held within the last 39 months, a copy of your MVR (Motor Vehicle Record) is required prior to driving for State Business. Employees may be required to use their own transportation as well as maintaining valid motor vehicle insurance and current Arizona vehicle registration; however, mileage will be reimbursed.

Benefits:

Among the many benefits of a career with the State of Arizona, there are:
• 10 paid holidays per year
• Paid Vacation and Sick time off (12 and 13 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable insurance plan, including medical, dental, life, and disability insurance
• Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
• RideShare and Public Transit Subsidy
• A variety of learning and career development opportunities
• Opportunity to work 100% virtually or remotely on an ad-hoc basis (home office)

By providing the option of a full-time or part-time virtual/remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Lifetime Pension Benefit Program
• Administered through the Arizona State Retirement System (ASRS)
• Defined benefit plan that provides for life-long income upon retirement.
• Required participation for Long-Term Disability (LTD) and ASRS Retirement plan.
• Pre-taxed payroll contributions begin after a 27-week waiting period (prior contributions may waive the waiting period).

Deferred Retirement Compensation Program
• Voluntary participation.
• Program administered through Nationwide.
• Tax-deferred retirement investments through payroll deductions.

Contact Us:

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing careers@azahcccs.gov.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.