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GRANTS MANAGEMENT OPERATIONS OFFICER

  • 513595
  • PHOENIX
  • REMOTE OPTIONS
  • DEPT OF EDUCATION
  • Full-time
  • Closing at: Dec 4 2022 at 23:55 MST

DEPARTMENT OF EDUCATION

The Arizona Department of Education's mission is to advance equity and excellence for all students by serving school leaders, educators and staff, collaborating with communities, and leading with data-driven best practices. Our vision is equity for all students to achieve their full potential!

GRANTS MANAGEMENT OPERATIONS OFFICER

GRANTS MANAGEMENT SECTION

Job Location:

Phoenix Location  

Hybrid schedule (combination of telework and in-office) may be available for some job roles

Posting Details:

Salary: $74,000 - $78,000 

Grade: 23

Closing Date: 12/04/2022

Job Summary:

• This position is responsible for managing fiscal compliance activities such as researching federal and state grant regulations; technical writing in preparing proposals, policy drafts, resources, and communication; and oversight and processing of grant allocation adjustments.
• This position will serve on Grants Management department leadership team and works collaboratively with the Deputy Associate Superintendent and Directors to support fiscal compliance and contribute to the department’s continuous improvement work.
• In-state and out-of-state travel is required for this position.

Job Duties:

• Researches federal regulations, compliance, and grants management procedures, interprets regulations and policies
• Provides technical writing including :
• Translates complex compliance issues into understandable and actionable information for external and internal stakeholders;
• Prepares proposals, policy drafts, resources, and communication on fiscal compliance for external and internal stakeholders;
• Reviews grant award and inter-agency agreements to ensure proper compliance and support the grant application design process;
• Collects data and drafts reports to respond to compliance data requests
• Oversees the Master Allocation Files(MAF) process in coordination with program areas and budget team including primary review of files provided by program areas for allocation changes; confirming alignment with Budget Grant Report (BGR); and completing upload of allocation changes into the Grants Management Enterprise(GME) system
• Serves on Grants Management department leadership team and works collaboratively with the Deputy Associate Superintendent and Directors to support fiscal compliance and contribute to the departments continuous improvement work including:
• Facilitating department workgroups to develop solutions and processes to meet fiscal compliance needs and identifies unique, innovative approaches;
• Identifying burdensome, redundant, and non-essential procedures/polices to improve department practice, increase efficiency, and streamline Local Education Agency (LEA) processes
• Collaborates with Program Areas to provide inter-agency support on grants management compliance issues including:
• Developing processes to review grant compliance verification issues in program monitoring;
• Managing compliance program and global holds including outreach to LEAs and program areas to resolve holds;
• Monthly reporting; and review/process LEA requests for appeal of holds
• Assists in facilitating trainings and creating technical assistance resources/tools
• Maintains current fiscal and grants management compliance resources on ADE website/GME
• Some in-state and out-of-state travel may be required for this position.

Knowledge, Skills & Abilities (KSAs):

Please note: For those selected for interviews, skills assessments may be administered as part of the interview process.

Knowledge:
• Federal grant compliance, grants management practices/procedures, and internal control structures
• Research, planning, organizing, and evaluation
• Continuous improvement practices
• ADE Grants Management Enterprise system (GME), Uniform Grant Guidance (UGG), Uniform Standards for Financial Records (USFR) for School Districts and Charter Schools,
• Education Department General Administrative Regulations (EDGAR)
• Generally Accepted Accounting Principles (GAAP)
• Arizona Revised Statutes (ARS)
• Applicants must have a Bachelor’s degree in Business/Public Administration, Accounting, Finance, or a related field and/or equivalent leadership and advanced accounting, finance, compliance, and grant management experience

Skills:
• Interpreting statutes, regulations, rules, and procedures
• Analysis, interpretation, and communication of data
• Written and verbal communication skills, particularly technical writing
• Intermediate skill level in Microsoft. Word, Excel, and PowerPoint
• Collaboration and team building
• Detail oriented
• Strong interpersonal skills to work effectively with department leaders, staff, stakeholders, and colleagues at various levels of the organization

Abilities:
• Show initiative, good judgment, and resourcefulness
• Research, analyze, and resolve complex compliance issues
• Conduct data analysis
• Organize ideas verbally and in writing
• Provide compliance related analysis and consultation including recommendation for implementation
• Interpret reference materials such as uniform grant guidance, state and federal laws, rules, regulations, policies, and procedures
• Initiate and lead projects on a small and large scale
• Provide training, both internal and external
• Work under minimal direction, executing sound judgment and decision making
• Work within a team, collaborate, and communicate effectively
• Organize/manage multiple priorities and projects coupled with the flexibility to quickly adapt to ever changing business needs

Selective Preference(s):

 

Pre-Employment Requirements:

• Position requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.).
• Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

Benefits:

ADE’s comprehensive benefits package includes:

• Affordable medical, dental, life, and short-term disability insurance plans
• Tuition reimbursement program available for education/professional development advancement
• Hybrid schedule (combination of telework and in-office) may be available for some job roles
• Top ranked retirement and long-term disability plans
• Deferred compensation plan
• Accrued sick leave and vacation leave
• Ten paid holidays per year
• Wellness plans

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

Contact Us:

The Arizona Department of Education is an EOE/ADA Reasonable Accommodation Employer. During all phases of the selection process, people with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the ADE Human Resources office at (602) 542-3186 or via e-mail at HumanResourcesGroup@azed.gov.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.