The Grants Reservist I position serves in a part time, on-call, as-needed position.
This Grants Reservist I position supports Grant Administration sectional staff in day-to-day operations, including providing programmatic and financial assistance to Section staff in case of extended leave of grant staff. Conducts research and prepares reports for agency grant programs and completes special projects for the Grant Administrator. Takes and transcribes minutes at Section and other Division meetings. Drafts correspondence and reports, documents; assists in preparation of policies and procedures, and quarterly and annual reports; schedules, coordinates and attends meeting. May assist with procurement of supplies and resource requests through the procurement system.
Personally prepares for any time (24/7) response and no-notice recall to the State or Alternate Emergency Operations Center (SEOC) and/or Joint Field Office (JFO) during disaster or exercise activations. Trains for specific SEOC positions and performs duties as assigned through internal agency policy.
• Administrative management in support of the Assistant Director of Grant Administration and section staff.
• Research information to create reports and documents to include financial account balances; assist in policy and procedural development; assists in special projects/studies.
• Prepare and write correspondence.
• Prepare, review, and process travel claims.
• Prepare, schedule, and attend meetings as directed to include taking and preparing minutes.
• Appropriate data collection and summarization methods and techniques.
• Appropriate methods of communication with executive staff to include state, county, local and tribal jurisdictions.
• Problem solving techniques, computer programs, spreadsheets, databases, etc.
• Excellent interpersonal skills, oral and written communication.
• Organization, including prioritizing business items and prioritizing individual work load.
• Exercising good judgment and discretion.
• Monitor and track key documentation and correspondence to and from sub-recipients.
• Listen effectively and take action based on communication received.
• Establish and maintain effective interpersonal relationships with coworkers, and recovery applicants.
• Multitask and manage time efficiently.
• Maintain accurate and orderly records, including hard copy files and e-files using Microsoft and Google applications.
Desired qualifications include any combination of experience, education and training that meets the knowledge, skills, and abilities described. Preference given those with experience in federal emergency management grant and/or customer service experience.
• Requires possession of and ability to retain a current, valid state issued driver's license. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete a required driver training (See Arizona Administrative Code R2-10-207.12).
• In and out of State travel may be required.
• Candidates for this position will be required to pass a criminal background investigation and have identification enabling them to enter federal facilities.
This position is not eligible for State benefits.
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).
If you have any questions, please feel free to contact email@example.com.
DEMA is a smoke-free work environment.
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.