DEPT OF EMERGENCY AND MILITARY AFFAIRS

Work Location: Papago Park Military Reservation (PPMR), Phoenix, AZ

Salary: $19.4691 - $27.1410 per hour (DOE) 

Grade: 20

Closing Date: August 24, 2022

The Grants Reservist II position serves in a part time, on-call, as-needed position.

This Grants Reservist II position will perform a variety of financial and cost auditing functions in such areas as grant coordination, program process and procedures, managing federal and state program funds and performing related work as required. Cooperates with agency staff and coordinates with federal, state, local and tribal agencies in the design, development. modification and implementation of agency projects and programs; determines program feasibility and goals: develops effective monitoring and evaluation procedures for new and ongoing programs to assure program conformance and integrity, consults with appropriate personnel regarding program goals, objectives, accountability and delivery of services; assists in the preparation of funding proposals and grant applications and fiscal controls: develops operating procedures, plans and manuals: interprets federal and state regulations governing programs; may represents the agency at meetings with other governmental jurisdictions and before various community groups, prepares a variety of technical reports; process requests for reimbursement under grant guidelines for timely reimbursement.

Personally prepares for any time (24/7) response and no-notice recall to the State or Alternate Emergency Operations Center (SEOC) and/or Joint Field Office (JFO) during disaster or exercise activations. Trains for specific SEOC positions and performs duties as assigned through internal agency policy.

Responsibilities include:
• Coordination with Grant Administration, Finance and Audit Staff and sub-recipients to process, track, and monitor applicant and program financial documents. Process sub-recipient reimbursement requests in accordance with grant guidance.
• Prepare monthly/quarterly financial reports for grant programs to ensure cost accounting is current and accurate.
• Support program staff to ensure sub-recipients and State of Arizona have provided proper documentation in accordance with program rules and procedures. Modify routing procedures to improve program effectiveness.
• Coordinate with State, local, and federal agencies regarding financial and cost auditing functions of the assigned grant programs.
• Provide customer service and professional interaction with applicants and others outside of the agency.

Knowledge of:
• Processes and procedures utilized in delivering grant guidance and interpreting state and federal laws, rules and regulations related to emergency management grant programs.

Skilled in:
• Preparation of reports and material for presentations and outreach; and a variety of key administrative functions.
• Verbal and written communication, communicating effectively with co-workers and subrecipients.
• Use of a personal computer, including composing correspondence, building/maintaining spreadsheets, navigating the Internet, and communicating by email.
• Microsoft Office applications, Adobe Acrobat, Google Workspace.

Ability to:
• Monitoring and tracking key documentation and correspondence to and from sub-recipients; Listen effectively and take action based on communication received.
• Establish and maintain effective interpersonal relationships with coworkers, and recovery applicants.
• Multitask and manage time efficiently.
• Maintain accurate and orderly records, including hard copy files and e-files using Microsoft and Google applications.

Desired qualifications include any combination of experience, education and training that meets the knowledge, skills, and abilities described. Preference given those with experience in Public Assistance and/or customer service experience.

• Requires possession of and ability to retain a current, valid state issued driver's license. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete a required driver training (See Arizona Administrative Code R2-10-207.12).
• In and out of State travel may be required.
• Candidates for this position will be required to pass a criminal background investigation and have identification enabling them to enter federal facilities.

This position is not eligible for State benefits.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer