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HR GENERALIST

  • 506012
  • FLAGSTAFF
  • DEPT OF VETERAN SERVICES
  • Full-time

DEPARTMENT OF VETERAN SERVICES

For Veterans and those who care for them.

HR GENERALIST

DEPARTMENT OF VETERAN SERVICES

Job Location:

Address:  2100 N Gemini Dr.
Flagstaff, AZ 86004

Posting Details:

Salary: $20.00 - $21.63 

Grade: 20

Closing Date: Open Until Filled

Job Summary:

This position may be eligible to receive a temporary stipend of 10% in addition to base pay beginning in December 2021. If eligible, the temporary stipend amount will be calculated using the employee's base rate of pay and will be reflected in each paycheck. It is anticipated that this temporary stipend will be available through June 30, 2022.

Under the direction of the Human Resources Manager, the position performs professional level HR administration in the areas of leaves management, employee and management relations, benefits administration, and recruitment and selection support. This position reviews disciplinary action requests and documentation to recommend level of discipline; prepares disciplinary action letters, memos, and performance improvement plans; prepares personnel action forms; enters new hires, promotions, demotions, salary changes, etc., into HRIS; generates on-demand and custom reports; manages access to and support for learning management program; conducts new hire orientation; responds to a wide variety of personnel inquires; tracks fingerprint card clearances; tracks nursing licenses; completes special projects, as assigned; attends meetings and trainings relevant to areas of assignment; may serve as a back-up to other HR staff; travels on State business; and performs other job-related duties, as assigned; support the utilization of the Arizona Management System, including active problem solving, continuous process improvement, and use of metrics for data driven decisions.

Job Duties:
  • Interprets and applies State Personnel System Personnel Rules, and policies and procedures
  • Handles the Onboarding and 1-9 verification process
  • Prepares personnel action forms
  • Enters new hires, promotions, demotions, salary changes, etc., into HRIS
  • Generates on-demand and custom reports
  • Manages access to and support for learning management program
  • Monitor performance management reports and compliance
  • Conducts new hire orientation
  • Conducts personnel file reviews and responds to a wide variety of personnel inquires
  • Manages the agency's benefits - initial enrollment, open enrollment, qualified life changes
  • Manages leaves of annual absence, leave tracking, leave without pay (LWOP), reviews FMLA requests and certification forms, donated annual leave, worker's compensation, works within the collaborative process under the ADA, benefits billing related to leaves; prepare related documentation and communication for HR Manager review and signature
  • Reviews disciplinary action requests and documentation; researches employee relations file to determine any prior disciplinary action and recommends level of discipline; prepares disciplinary action letters, memos, and performance improvement plans for HR manager review and approval; provides guidance to employees and supervisors regarding performance and other issues
  • Attends meetings and trainings relevant to area of assignment
  • May serve as a back-up to other HR staff in classification, compensation, recruitment, and selection
  • Travels on State business
Knowledge, Skills & Abilities (KSAs):

Knowledge of:

  • Public personnel administration
  • State Personnel System Personnel Rules
  • Federal and State laws pertinent to area of assignment
  • Agency policies and procedures
  • Recruitment processes and procedures
  • Interviewing techniques
  • Staff research work and training
  • Statewide Policies
  • State personnel systems, including HRIS, recruitment applications, and performance management programs


Skill in:

  • Verbal and written communications
  • Establishing and maintaining interpersonal relationships at all organizational levels
  • Interpreting and applying rules, policies, procedures, and laws
  • Using a personal computer and associated programs (e.g., Microsoft Office Suite, G Suite)
  • Organization and time management
  • Prioritizing assignments and multi-tasking
  • Exercising independent judgment
  • Making sound decisions


Ability to:

  • Maintain strict confidentiality
  • Work independently and as a part of a team
  • Develop/revise policies and procedures
  • Analyze and solve problems
  • Be attentive to detail
  • Travel on State business
Selective Preference(s):

One year of experience in HR; or any combination of work experience/education that meet the knowledge, skills and abilities.

Pre-Employment Requirements:
  • This position requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.11)
  • This position is subject to the vaccination requirements outlined in CMS Interim Final Rule - Medicare and Medicaid Programs; Omnibus COVID-19 Health Care Staff Vaccination (published November 5, 2021) (86 FR 61555)
  • Current Negative Tb skin test (Mantoux skin test) within the last 6 months or a written statement from a physician, physician’s assistant or a registered nurse practitioner indicating freedom from tuberculosis, if in the past has had a positive skin test or tuberculosis
  • Must be able to obtain and retain a valid AZ DPS Fingerprint Clearance Card.
Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS).
Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

If you have any questions please feel free to contact our recruitment team at recruiting@azdvs.gov or at 602-234-8414.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.